Explanation
BACKGROUND: The Department of Public Utilities issued a Request for Proposals pursuant to the requirements of city code section 329.14 in order to solicit proposals for community outreach and education related to the Department of Public Utilities' Integrated Plan. Seven proposals were received and reviewed, and, pursuant to city code section 329.14, three firms were interviewed. After the interviews, it was determined that the proposal submitted by the Brown and Caldwell team would best meet the needs of the Department of Public Utilities for the Integrated Plan project. This legislation authorizes the Director of Public Utilities to enter into a contract with Brown and Caldwell for community outreach and education related to the Department of Public Utilities' Integrated Plan.
The objective of this community outreach and educational effort is to comply with the Department of Public Utilities' new Integrated Plan. In 2012, the Department sought and received from Ohio EPA permission to investigate a new option, known as the Integrated Plan. The Plan would eliminate sewer overflows and basement back-ups primarily by eliminating sources of clear water from sanitary sewers, such as leaking laterals, downspout connections, while also increasing green infrastructure to treat stormwater occurrences.
The initial timeline for this project is one year with two future modifications being planned:
Original Contract: $ 430,000.00 (current)
Modification #1: $ 430,000.00 (future)
Modification #2: $ 430,000.00 (future)
Estimated Project Cost: $1,290,000.00
CONTRACT COMPLIANCE NO: 94-1446346 | MAJ | Exp. 05/02/2014
EMERGENCY DESIGNATION: Emergency designation is requested at this time.
FISCAL IMPACT: To transfer within and expend $430,000.00 from Sanitary Sewer General Obligation Bond Fund, Fund 664 and to amend the 2012 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a contract with Brown and Caldwell Ohio, LLC for community outreach and education to support services for the Department of Public Utilities' Integrated Plan; to authorize the transfer within and expenditure of up to $430,000.00 from the Sanitary Sewer General Obligation Bond Fund; to amend the 2012 Capital Improvements Budget; and to declare an emergency. ($430,000.00).
Body
WHEREAS, the Department of Public Utilities is under a mandate from Ohio EPA to eliminate sanitary sewer overflows and basement back-ups; and
WHEREAS, the Department previously submitted to Ohio EPA a plan to achieve the elimination of sewer overflows and basement back-ups, which plan was approved by Ohio EPA; and
WHEREAS, the currently approved plans relies exclusively on gray infrastructure; and
WHEREAS, in 2012, the Department sought and received from Ohio EPA permission to investigates a new option, known as the Integrated Plan; and
WHEREAS, the Integrated Plan would eliminate sewer overflows and basement back-ups primarily by eliminating sources of clear water from sanitary sewers, such as leaking laterals, downspout connections, while also increasing green infrastructure to treat stormwater; and
WHEREAS, the Department wants to enter into a dialogue with the community regarding the desirability and acceptability of the Integrated Plan, which Plan may be much more intrusive in our neighborhoods; and
WHEREAS, the Department needs assistance in formulating and executing a community engagement and education process; and
WHEREAS, the Department had solicited requests for proposals pursuant to the requirements of city code section 329.14; and
WHEREAS, upon evaluation of all proposals and interviews, it was determined that the proposal submitted by Brown and Caldwell Ohio, LLC would best meet the needs of the Department of Public Utilities for the Integrated Plan project; and
WHEREAS, it is anticipated services under this agreement are to be provided over a period of three (3) years. Funding on this legislation is for the first year. The contract language allows the Department of Public Utilities to extend the contract for two (2) additional years on a year to year basis, contingent on certification of funds and approval of Columbus City Council. It is therefore anticipated that total funding on this contract will be $1,290,000, subject to City Council approval and certification by the Auditor; and
WHEREAS, an emergency exists in the usual daily operations of the Divisions of Sewerage and Drainage, Department of Public Utilities, it is hereby requested that Council authorize the Director of Public Utilities to enter into a contract with Brown and Caldwell Ohio, LLC for up to $430,000.00 to provide community outreach and educational services for the Department of Public Utilities' Integrated Plan project at the earliest practicable date for the preservation of the public health, property, and safety; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Utilities be and hereby is authorized to enter into a contract with Brown and Caldwell Ohio, LLC, 4700 Lakehurst Court, Suite 100, Columbus, Ohio 43016, for community outreach and education services pertaining to the Department of Public Utilities Integrated Plan.
SECTION 2. That the City Auditor is hereby authorized to transfer $430,000.00 within the Department of Public Utilities, Division of Sewerage and Drainage | Dept. / Div. No. 60-05 | Sanitary Sewer General Obligation Bond Fund | Fund No. 664 | Object Level Three 6676, as follows:
From:
Project No. | Project Name | OCA Code | Change
650731-100000 | King Ave Local Storage | 647311 | -$300,000.00
650100-100000 | Sanitary Sewer Contingency | 650100 |-$110,000.00
650350-100000 | WWTP Contingency | 664350 | -$20,000.00
To:
Project No. | Project Name | OCA Code | Change
650004-100000 | Public Information Outreach | 664004 | +$430,000.00
SECTION 3. That the Director of Public Utilities be and hereby is authorized to expend up to $430,000.00 from the Sanitary Sewer General Obligation Bond Fund into the Public Information Outreach Project for the Integrated Plan | Fund 664 | Div. 60-05 | Proj. 650004-100000 | 664004 | Object Level Three 6676.
SECTION 4. That the 2012 Capital Improvements Budget Ordinance 0368-2012 is hereby amended as follows, to provide sufficient budget authority for the award of the agreement stated herein:
Project No. | Project Name | Current Authority | Revised Authority | (Change)
650731-100000 | King Ave Local Storage |$300,000 | $0 | (-$300,000)
650100-100000 | Sanitary Sewer Contingency | 110,000 | $0 | (-$110,000)
650350-100000 | WWTP Contingency | $96,931 |$76,931 | (-$20,000)
650004-100000 | Public Information Outreach | $0 | $430,000 | (+$430,000)
SECTION 5. That the said firm, Brown and Caldwell Ohio, LLC, shall perform these services to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That for reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.