Explanation
This legislation authorizes the Director of Public Utilities (DPU) to enter into a contract with K & M Kleening Service, Inc. to provide janitorial services for the following DPU Division of Sewerage and Drainage (DOSD) facilities: Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant, Compost Facility and the Sewer Maintenance Operations Center. Other sites may be added in the future.
The work to be performed under the contract includes cleaning services for office areas and industrial type areas such as storerooms, stock rooms, construction trailers, areas adjacent to garages, kitchens and break rooms. The contractor shall furnish any and all cleaners, disinfectants, waxes, wax stripping materials, wastebasket liners, toilet seat liners, sanitation products and any other products required to provide the cleaning services.
The Department of Public Utilities solicited competitive bids for the services in accordance with the relevant provisions of Chapter 329 of City Code (RFSQ 022039). One (1) bid was received and publicly opened on June 29, 2022. The sole bidder was K & M Kleening Service, Inc.
This contract is expected to go into effect October of 2022. It was bid as a one (1) year contract with an option for three (3) additional years contingent on agreement between the City and the Contractor and approval of City Council.
SUPPLIER:
K & M Kleening Service, Inc. | EIN 02-0553299 | D365 Vendor #000077 | Expires 1/22/2023 |
K & M Kleening Service, Inc. holds MBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT:
$598,566.27
Labor: $552,573.52
Materials: $45,992.75
Total: $598,566.27
$102,316.39 has been spent in 2022
$251,186.91 was spent in 2021
$269,375.31 was spent in 2020
EMERGENCY DESIGNATION:
This ordinance is being submitted as an emergency in order to avoid a lapse in critical janitorial services at various DPU, DOSD facilities. An emergency extension of the prior contract extended it through September 30, 2022; however, due to the timing of the bidding process, this legislation would not go into effect until after that expiration date under normal legislative procedures, resulting in a lapse of the critical janitorial services.
Title
To authorize the Director of Public Utilities to enter into a contract with K & M Kleening Service, Inc. for janitorial services at various Department of Public Utilities, Division of Sewerage and Drainage facilities; to authorize the expenditure of $598,566.27 from the Sewer Operating Sanitary Fund; and to declare an emergency. ($598,566.27)
Body
WHEREAS, there is a need for janitorial services for various Department of Public Utilities, Division of Sewerage and Drainage facilities, specifically at the Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant, Compost Facility and the Sewer Maintenance Operations Center; and
WHEREAS, the Department of Public Utilities solicited competitive bids for janitorial services in accordance with the provisions of Chapter 329 of City Code through RFSQ 022039; and
WHEREAS, one (1) bid was received and opened on June 29, 2022; and
WHEREAS, the sole bidder was K&M Kleening Service, Inc., which holds MBE status; and
WHEREAS, the contract would be for a period of one (1) year from the date of execution, which is expected in October of 2022, and permits three (3) additional renewal years based upon mutual agreement of the parties, availability of budgeted funds, and approval of City Council; and
WHEREAS, if other facilities need to be added in the future, a modification would be requested; and
WHEREAS, That the expenditure of $598,566.27 or so much thereof as may be needed, is hereby authorized in Fund 6100, Sewer Operating Sanitary Fund, as $552,573.52 from object class 03, Services, and $45,992.75 from object class 02, Materials & Supplies, per the accounting codes in the attachment to this ordinance; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage in that it is immediately necessary to authorize the Director of Public Utilities to enter into a contract for janitorial services with K & M Kleening Service, Inc., without delay in order to avoid a lapse in critical janitorial services at various DPU, DOSD facilities, for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a contract with K & M Kleening Service, Inc., 1846 Federal Parkway, Columbus, Ohio 43207, for janitorial services at various Division of Sewerage and Drainage facilities.
SECTION 2. That this contract is in accordance with the relevant provisions of Chapter 329 of City Code.
SECTION 3. That the expenditure of $598,566.27 or so much thereof as may be needed, is hereby authorized in Fund 6100, Sewer Operating Sanitary Fund, as $552,573.52 from object class 03, Services, and $45,992.75 from object class 02, Materials & Supplies, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.