Explanation
BACKGROUND: The Purchasing Office received and opened bid number SA002178 for the purchase of hydraulic and pneumatic portable tools for the Division of Power and Water on October 26, 2006. These tools will be used by the distribution maintenance personnel to maintain the water distribution network.
The Purchase Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002178). Three (3) bids were received.
The Division of Power and Water is recommending contract award to E.H. Wachs Company as the lowest responsible bidder for items: 1-4 in the total amount of $60,312.70. E.H. Wachs Company was deemed non-responsive due to a technicality in which the supplier failed to correctly express the unit price, however the extending price was correct.
Item #1-$8,103.14 (Qty 1)
Item #2-$30,256.56 (Qty 4)
Item #3-$6,243.00 (Qty 3)
Item #4-$15,710.00 (Qty 5)
Supplier: E.H. Wachs Company (36-1920320)
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The Division of Power and Water budgeted $51,500.00 for this type of purchase.
$0 was expended for hydraulic and pneumatic tools during 2005.
$0 was expended for hydraulic and pneumatic tools during 2004.
Title
To authorize the Director of Finance and Management to enter into a contract for hydraulic and pneumatic tools with E.H. Wachs Company for the Division of Power and Water, to waive formal competitive bidding requirements, and to authorize the expenditure of $60,312.70 from the Water System Operating Fund. ($60,312.70)
Body
WHEREAS, the Purchasing Office opened formal bids on October 26, 2006 for the purchase of hydraulic and pneumatic tools for the Division of Power and Water, and
WHEREAS, the Division of Power and Water recommends an award be made to the lowest, responsible and best bidder E.H. Wachs Company and,
WHEREAS, E.H. Wachs Company was deemed non-responsive due to a technicality in which the they failed to correctly express the unit price, however the extended price was correct; and
WHEREAS, a waiver of competitive bidding is requested due to a substantial savings over the next low bidder, and
WHEREAS, this equipment will be used by the distribution maintenance personnel to maintain the water distribution network, and
WHEREAS, a contract will be issued in accordance with the terms, conditions and specifications of bid number SA002178 on file in the Purchasing Office; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with E.H. Wachs Company for the purchase of hydraulic and pneumatic tools for the Division of Power and Water, in accordance with SA002178, specifications on file in the Purchasing Office.
Section 2. That the expenditure of $60,312.70 or as much thereof as may be needed, is hereby authorized from Water Works Fund 600, Department 60-09, and is to be dispersed among Object Level One's, Object Level Three's and OCA codes as follows:
Object Level One Object Level Three OCA Amount
02 2236 602730 $21,953.00
06 6651 602722 $8,103.14
06 6651 602730 $30,256.56
SECTION 3. That in accordance with Section 329.27 of the Columbus City Code, this Council finds the best interest of the City is served by waiving, and does hereby waive Sections 329.06 (Formal Competitive Bidding) of the Columbus City Code.
Section 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.