Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase the professional engineering services contract for the Bikeway Development - General Engineering Design contract with Korda/Nemeth Engineering, Inc. in the amount of $123,577.00.
This contract has been used for various projects that spent down the total value. The intent of this contract was to provide the Department of Public Service with continuing, contractual access to additional resources that are necessary to perform various professional engineering, survey, and technical expertise for the department to complete its capital and operating budget commitments.
The projects developed under this program are typically small to moderate size improvements, and frequently include a significant emphasis on bikeway needs and related aesthetic improvements. This contract has been used for quick response design services.
Work to be performed under this contract modification includes, but is not limited to, providing National Environmental Policy Act (NEPA) services for the SR-161 Shared Use Path project. Completion of NEPA documentation is required by the Federal Highway Administration for the use of Transportation Alternatives Program funding.
All current design work for the SR-161 Shared Use Path project has been performed by Korda/Nemeth Engineering, Inc. and procuring new design services would not be economical and would delay the project.
Original contract amount: $500,000.00 (Ord. 1355-2010, EL011147)
Modification 1 amount: $123,577.00
Total contact amount, including modifications: $623,577.00
Searches in the Systems for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Korda/Nemeth Engineering, Inc.
2. CONTRACT COMPLIANCE
Korda/Nemeth Engineering, Inc. contract compliance number is 310922991 and expires 5/9/15.
3. FISCAL IMPACT
Funding for this project is available within the Streets and Highways G.O. Bond Fund, No. 704. A transfer of cash and budget authority is necessary for this project.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and services and to prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To amend the 2013 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriate between projects within the Streets & Highways Bond Fund; to authorize the Director of Public Service to execute a professional engineering services contract modification with Korda/Nemeth Engineering, Inc. in connection with Bikeway Development - General Engineering Design contract; to appropriate $123,577.00 within the Street & Highway Bond Fund; to authorize the expenditure of $123,577.00 from the Street and Highway Improvement Fund; and to declare an emergency. ($123,577.00)
Body
WHEREAS, the Department of Public Service currently maintains the Bikeway Development - General Engineering Design contract with Korda/Nemeth Engineering, Inc; and
WHEREAS, the original contract in the amount of $500,000.00 (EL011147) was authorized by Ordinance No. 1355-2010; and
WHEREAS, the Director of Public Service has identified the need to modify and increase this professional service contract; and
WHEREAS, this legislation authorizes this first modification to this contract in the amount of $123,577.00; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, emergency action is requested to provide necessary engineering and services and to prevent unnecessary delays in the Department of Public Service's Capital Improvement Program thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be amended to provide sufficient authority in the appropriate project detail number for this project as follows:
Fund / Project / Project Name / Current C.I.B. / Change / C.I.B. as amended
704 / 530103-100005 / Arterial Street Rehab. - Fairwood Ave - Watkins Rd - Koebel Rd (Voted Carryover) / $151,420.00 / ($123,577.00) / $27,843.00
704 / 540002-100009 / Bikeway Development - Bikeway Design (Voted Carryover) / $0.00 / $123,577.00 / $123,577.00
SECTION 2. That the transfer of cash and appropriation within the Streets and Highways G.O. Bond Fund be authorized as follow:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100005 / Arterial Street Rehab. - Fairwood Ave - Watkins Rd - Koebel Rd / 06-6600 / 740305 / $123,577.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540002-100009 / Bikeway Development - Bikeway Design / 06-6600 / 740209 / $123,577.00
SECTION 3. That the Director of the Department of Public Service be and is hereby authorized to modify and increase the Bikeway Development - General Engineering Design contract with Korda/Nemeth Engineering, Inc. at 1650 Watermark Dr., Ste. 200, Columbus, Ohio 43215 in an amount not to exceed $123,577.00.
SECTION 4. That for the purpose of paying for the work included in this agreement up to $123,577.00, or so much thereof as may be necessary, be and hereby is authorized to be expended from the Street and Highway G.O. Bond, Fund 704, Department No. 59-12, Division of Design and Construction as follows:
Fund / Project # / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 540002-100009 / Bikeway Development - Bikeway Design / 06-6682 / 740209 / $123,577.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.