City of Columbus - File #: 0338-2006

• File #: 0338-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/9/2006
• In control: Administration Committee
• On agenda: 2/27/2006
• Final action: 3/1/2006
• Title: To authorize the Finance and Management Director to extend a contract for the Facilities Management Division with Systems by Rich Consulting LLC for professional custodial service administration and management of the quality assurance and training programs at the Municipal Court Building, to authorize the expenditure of $34,000.00 from the General Fund, and to declare an emergency. ($34,000.00).

Date	Ver.	Action By	Action	Result
3/1/2006	1	CITY CLERK	Attest
2/28/2006	1	MAYOR	Signed
2/27/2006	1	Columbus City Council	Approved	Pass
2/27/2006	1	COUNCIL PRESIDENT	Signed
2/15/2006	1	EBOCO Reviewer	Reviewed and Approved
2/15/2006	1	ODI DIRECTOR	Reviewed and Approved
2/15/2006	1	Finance Drafter	Sent for Approval
2/15/2006	1	CITY ATTORNEY	Reviewed and Approved
2/15/2006	1	Finance Drafter	Sent to Clerk's Office for Council
2/14/2006	1	Auditor Reviewer	Reviewed and Approved
2/14/2006	1	CITY AUDITOR	Reviewed and Approved
2/14/2006	1	Finance Drafter	Sent for Approval
2/13/2006	1	FINANCE DIRECTOR	Reviewed and Approved
2/13/2006	1	Finance Drafter	Sent for Approval
2/10/2006	1	Finance Reviewer	Reviewed and Approved
2/9/2006	1	Finance Drafter	Sent for Approval
2/9/2006	1	Finance Reviewer	Reviewed and Approved

Explanation

BACKGROUND:  This ordinance authorizes the Finance and Management Director to extend an existing contract with Systems by Rich Consulting LLC, in the amount of $34,000.00, for professional custodial service administration and managing the quality assurance and training programs at the Municipal Court Building, 375 South High Street, for the period of March 1, 2006 through February 28, 2007.  Systems by Rich Consulting LLC is retained by the Facilities Management Division to ensure custodial contract compliance and training.  Systems by Rich Consulting LLC was originally selected through a Request for Qualifications (RFQ), solicited on June 10, 2003.  This is the third of five renewal options.

Emergency action is requested in order to maintain professional custodial service administration at the Municipal Court Building.

Fiscal Impact:  In 2005, the contract amount was $43,796.98 and in 2004, the contract amount was $20,000.00.  This ordinance authorizes an extension of the contract in the amount of $34,000.00.  The Facilities Management Division budgeted $43,797.00 in the General Fund for this purpose.  Systems by Rich Consulting LLC Contract Compliance Number 31-11756535, expiration date 04/26/2007, is a minority business entity.

Title

To authorize the Finance and Management Director to extend a contract for the Facilities Management Division with Systems by Rich Consulting LLC for professional custodial service administration and management of the quality assurance and training programs at the Municipal Court Building, to authorize the expenditure of $34,000.00 from the General Fund, and to declare an emergency.  ($34,000.00).

Body

WHEREAS, a contract exists between Systems by Rich Consulting LLC and the Finance and Management Department, Facilities Management Division, for professional custodial service administration and management of the quality assurance and training programs at the Municipal Court Building, and

WHEREAS, it is necessary to extend said contract for twelve months beginning March 1, 2006 through February 28, 2007, and

WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to extend a contract with Systems by Rich Consulting LLC for professional custodial service administration and management of the quality assurance and training programs at the Municipal Court Building, thereby preserving the public health, peace, property, safety, and welfare; now therefore:

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:  

SECTION 1.  That the Finance and Management Director is hereby authorized to extend a contract with Systems by Rich Consulting LLC for professional custodial service administration and management of the quality assurance and training programs at the Municipal Court Building from March 1, 2006 through February 28, 2007.     

SECTION 2.   That the expenditure of $34,000.00, or so much thereof that may be necessary is hereby authorized and approved as follows:

Division: 45-07

Fund: 010

OCA Code: 450041

Object Level 1: 03

Object Level 3: 3396

Amount: $34,000.00

SECTION  3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.