Explanation
BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract with G&G Cement Contractors for the construction of the Pedestrian Safety Improvements - New Freedom Access to Transit-Citywide project and to provide payment for construction administration and inspection services.
The work for the Pedestrian Safety Improvements - New Freedom Access to Transit-Citywide project consists of: sidewalk construction, constructing new sidewalks and/or ramps at or around 13 existing COTA bus stop locations around the City of Columbus as specified within the Bid documents, and other such work as may be necessary to complete the contract in accordance with the plans and specifications.
The estimated Notice to Proceed date is April 15, 2014. The project was let by the Office of Support Services through Vendor Services and Bid Express. Six bids were received on January 28, 2014, (six majority) and tabulated as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
G&G Cement Contractors $414,288.00 Columbus, Ohio Majority
Decker Construction Co. $526,545.54 Columbus, Ohio Majority
Newcomer Concrete Services, Inc. $548,367.57 Norwalk, OH Majority
Columbus Asphalt Paving, Inc. $575,181.27 Columbus, OH Majority
Shelly and Sands, Inc. $651,316.54 Columbus, OH Majority
George J. Igel & Co. $826,972.88 Columbus, OH Majority
The bid documents contain Special Provision 146 which states, "It is the City's intent to fully utilize the available funding provided to its Pedestrian Safety Improvements - New Freedom Access to Transit-Citywide project within the approved Capital Improvements Budget and Grants Budget. Therefore, the City reserves the right to increase or decrease the base bid amount, up to or down to a maximum of $638,194.00. The total amount of the work and other incidentals will not exceed the total amount of the contract (maximum of $638,194.00). In the event that the City does add Pedestrian Safety Improvements - New Freedom Access to Transit-Citywide projects to the original list in order to use the remaining available funds, the contractor shall be bound by all bid specifications and other terms and conditions contained in this contract document. The contract will be awarded to the lowest (determined by the base bid, not including additional funds to equal the maximum of $350,000.00), responsive and responsible and best bidder per Columbus City Code Section 329."
Award is to be made to G&G Cement Contractors as the lowest, responsive, responsible and best bidder. The contract amount will be $638,194.00. The amount for construction administration and inspection services will be $128,838.80. The total legislated amount shall be $767,032.80.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against G&G Cement Contractors.
CONTRACT COMPLIANCE
The contract compliance number for G&G Cement Contractors is 262560462 and expires 4/17/14.
FISCAL IMPACT
The amount of the contract and inspection services is $767,032.80. Funding for this project will consist of a New Freedom Grant and an appropriation from the Streets and Highways G.O. Bonds Fund.
EMERGENCY DESIGNATION
Emergency action is requested in order to allow this project to begin at the earliest possible time this construction season and to allow the improvements to be available to the public for the highest provision of vehicular and pedestrian safety.
Title
To amend the 2013 Capital Improvements Budget; to authorize and direct the City Auditor to transfer funds and appropriation between projects withinin the Streets and Highways Bonds Fund; to authorize the City Auditor to transfer funds from the Streets and Highways Bond Fund to the Federal-State Highway Engineering Fund; to authorize and direct the City Auditor to appropriate funds within the Fed-State Highway Engineering Fund; to authorize the Director of Public Service to enter into a contract with G&G Cement Contractors for the construction of the Pedestrian Safety Improvements - New Freedom Access to Transit-Citywide project and to provide payment for construction administration and inspection services; to authorize the expenditure of up to $767,032.80 from the Federal-State Highway Engineering Fund, for the Division of Mobility Options; and to declare an emergency. ($767,032.80)
Body
WHEREAS, the City of Columbus, Department of Public Service is engaged in the Pedestrian Safety Improvements - New Freedom Access to Transit-Citywide project; and
WHEREAS, this project consists of constructing new sidewalks and/or ramps at or around 13 existing COTA bus stop locations around the City of Columbus as specified within the Bid documents; and
WHEREAS, bids were received January 28, 2014, and tabulated on January 29, 2014, and a satisfactory bid has been received; and
WHEREAS, G&G Cement Contractors will be awarded the contract for the Pedestrian Safety Improvements - New Freedom Access to Transit-Citywide project; and
WHEREAS, it is necessary to enter into contract with G&G Cement Contractors; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, the Department of Public Service applied for and received a New Freedom Grant for this project; and
WHEREAS, on October 29, 2012, Ordinance 2186-2012 was passed to enter into a grant agreement with COTA and accept the New Freedom grant funds; and
WHEREAS, these grants will be utilized to provide 80% of the funding for this project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to pass this ordinance as an emergency measure because of the need to construct new sidewalks and/or ramps, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / OCA/ Current / Change / Amended
704 / 590105-100032 / Pedestrian Safety Improvements - Hague Valleyview Safe Routes to Schools (SRTS) (Voted 2008) / 710532 / $250,000.00 / ($153,407.00) / $96,593.00
704 / 590105-100099 / Pedestrian Safety Improvements - New Freedom Access to Transit-Citywide (Voted 2008) / 741599 / $0 / $153,407.00 / $153,407.00
SECTION 2. That the City Auditor is hereby authorized to transfer cash and appropriation within said funds in the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100032 / Pedestrian Safety Improvements - Hague Valleyview Safe Routes to Schools (SRTS) / 06-6600 / 710532 / $153,406.56
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100099 / Pedestrian Safety Improvements - New Freedom Access to Transit-Citywide / 10-5501 / 741599 / $153,406.56
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with G&G Cement Contractors 2849 Switzer Avenue, Columbus, Ohio 43219, for the construction of the Pedestrian Safety Improvements - New Freedom Access to Transit-Citywide project in the amount of $638,194.00 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $128,838.80.
SECTION 4. That the transfer of cash and appropriation between fund 704, the Streets and Highways G.O. Bonds Fund, and fund 765, the Federal-State Highway Engineering Fund, be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100099 / Pedestrian Safety Improvements - New Freedom Access to Transit-Citywide / 10-5501 / 741599 / $153,406.56
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
765 / 591308-100000 / New Freedom Access to Transit / 80-0886 / 591308 / $153,406.56
SECTION 5. That the sum of $767,032.80 be and hereby is appropriated from the unappropriated balance of Fund 765, the Federal-State Highway Engineering Fund, and all monies estimated to come into said funds from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2014 as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 591308-100000 / New Freedom Access to Transit / 06-6600 / 591308 / $767,032.80
SECTION 6. That for the purpose of paying the cost of the contract and inspection services, the sum of $767,032.80 or so much thereof as may be needed, is hereby authorized to be expended from the Federal-State Highway Engineering Fund, No. 765, as follows:
Division of Mobility Options, Dept-Div 59-10:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
765 / 591308-100000 / New Freedom Access to Transit / 06-6621 / 591308 / $767,032.80
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9 That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.