Explanation
This legislation authorizes the Director of Public Utilities to enter into a planned contract modification (Mod #1) with 360water, Inc., for the purpose of providing professional training and technical services necessary to execute the Department of Public Utilities (DPU) Training and Safety Programs. This work is part of the City's continued effort to upgrade and maintain training and safety programs. The Department of Public Utilities has personnel that require training on equipment, process systems, environmental programs, Utility specific items, and safety. This contract will address those areas of need. The work may include, but is not limited to: safety training, maintenance tool training; facility process coursework development; ICP Integrated Contingency Plan updates; SPCC Spill Prevention, Control and Countermeasures Plan update; and other similar training tasks as assigned.
360water, Inc. is currently working on the Indianola SPCC/Oil Handling Procedures Course Integration for the main facility, which is being funded by the Division of Water. It has been requested that the Division of Power Electrical Substation content be added to this course as well. The Division of Power will fund the incorporation of this additional content within the course. A detail of the scope of the additional content is attached.
This first modification is part of the planned scope of services included in the contract. The original language allowed for the option to renew the contract for four (4) additional years, on a year to year basis upon mutual agreement, budget authority and approval by Columbus City Council. The funding is for approximately one (1) year or until the scope of work is completed and funds are exhausted. The new expiration date will be June 16, 2015.
Amount of additional funds to be expended: $405,000.00
Original Contract $360,000.00
Modification #1 (2014) $405,000.00
Current Proposed Total $765,000.00
1. Amount of additional funds:
Total amount of additional funds for this contract modification No. 1 is $405,000.00. Total contract amount including this modification is $765,000.00
2. Reasons additional goods/services could not be foreseen:
The need for additional funds was known at the time of the initial contract, as this is a planned modification of the contract. The need for additional content to be added to the coursework was not realized until recently, but this type of addition was provided for within the scope of the original contract. This legislation is to encumber the funds budgeted for fiscal year 2014, along with the additional funds necessary to cover the cost of the additional coursework content, for the Department of Public Utilities.
3. Reason other procurement processes are not used:
The funding provided by this contract modification is for continuation of the existing work of the contract. In so much as the majority of this work was planned for and anticipated within the original procurement, it is not reasonable or cost effective to undertake a new procurement to acquire the additional content to the coursework. No lower pricing more attractive terms and conditions are anticipated at this time.
4. How cost of modification was determined:
The contract duration is for five (5) years, and the professional services shall be funded by incremental appropriation, through the use of modifications. The original award provided funding for the initial period of 2013. Modification No. 1 provides funding for both the planned modification for 2014 and the cost of adding the additional coursework content, based on an RFP submitted by 360water, Inc., outlining the scope of work to be added and the costs associated with this addition.
SUPPLIER: 360water, Inc. (31-1704111), Expires May 28, 2015. This vendor holds FBE certification with the City of Columbus.
The Subcontractors are:
CAD Concepts, Inc. (31-1390280) Expires November 8, 2014. This vendor holds FBE certification with the City of Columbus.
Chester Engineers (20-2401674) Expires May 1, 2015. This vendor holds M1A (MBE) certification with the City of Columbus.
These companies is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $405,000.00 is budgeted and available for this planned modification. $325,000.00 will be funded by the Division of Sewerage and Drainage (DOSD), $75,000.00 will be funded by the Division of Water (DOW), and $5,000.00 will be funded by the Division of Power (DOP).
$171,450.02 was spent in 2013 for DOSD
$352,837.35 was spent in 2012 for DOSD
$73,429.00 was spent in 2013 for DOW
$155,857.00 was spent in 2012 for DOW
$0.00 was spent in 2013 for DOP
$0.00 was spent in 2012 for DOP
Title
To authorize the Director of Public Utilities to enter into a planned contract modification with 360water Inc., for professional services in connection with the Department of Public Utilities Training and Safety Program, to authorize the expenditure of $325,000.00 from the Sewer System Operating Fund, $75,000.00 from the Water Operating Fund and $5,000.00 from the Electricity Operating Fund. ($405,000.00)
Body
WHEREAS, the Department of Public Utilities has a contract with 360water, Inc. for professional services in connection with the Department of Public Utilities Training and Safety Program; and
WHEREAS, as part of this contract, 360water, Inc. is currently working on the Indianola SPCC/Oil Handling Procedures Course Integration for the main facility, which is being funded by the Division of Water. It has been requested that the Division of Power Electrical Substation content be added to this course as well. The Division of Power will fund the incorporation of this additional content within the course; and
WHEREAS, the vendor has agreed to modify, increase and extend Contract EL014471 at current prices and conditions to and including June 16, 2015, and it is in the best interest of the City to exercise this option; and
WHEREAS, the Department of Public Utilities, hereby requests this City Council to authorize the Director of Public Utilities to modify, increase and extend an agreement for professional services with 360water, Inc., in connection with the Department of Public Utilities Training and Safety Program; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to modify, increase and extend the existing agreement with 360water, Inc., for professional services for the Department of Public Utilities Training and Safety Program, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the expenditure of $405,000.00 or so much thereof as may be needed, be and the same hereby is authorized as follows:
Division of Sewerage and Drainage Fund 650
OCA: 605006
Object Level 1: 03
Object Level 03: 3336
Amount: $325,000.00
Division of Water Fund 600
OCA: 601849
Object Level 1: 03
Object Level 03: 3336
Amount: $75,000.00
Division of Power Fund 550
OCA: 600700
Object Level 1: 03
Object Level 03: 3336
Amount: $5,000.00
TOTAL REQUESTED AMOUNT: $405,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.