Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of the Department of Finance and Management to enter into a contract with Reed City Power Line Supply Co./Utility Supply and Construction Company for the purchase and delivery of a Hendrix Aerial Cable Installation Trailer with Equipment for the Division of Power. The Hendrix Aerial Cable Installation Trailer with Equipment will be used by the Division of Power to maintain the City’s electrical distribution system and other related infrastructure. This purchase has been approved by the Division of Fleet Management and will replace BT18795.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ025704). Thirty-six (36) vendors (2 EBE, 33 MAJ, 1 MBE) were solicited and one (1) majority bid was received on September 21, 2023.
After a review of the bid, the Division of Sewerage and Drainage recommends the award be made for all items to Utility Supply and Construction Company as the only bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
EMERGENCY DESIGNATION: The Department of Public Utilities respectfully requests this legislation be emergency due to age of existing equipment, long lead times on equipment and the critical need to maintain electric City services.
SUPPLIER: Reed City Power Line Supply Co./Utility Supply and Construction Company, Vendor #007513, CC exp 11/2/23, Majority Vendor
FISCAL IMPACT: $71,809.39 has been budgeted for this purchase.
$0 was expended in 2022
$0 was expended in 2021
Title
To authorize the Director of the Department of Finance and Management to enter into a contract with Reed City Power Line Supply Co./Utility Supply Construction Company for the purchase of a Hendrix Aerial Cable Installation Trailer with Equipment for the Division of Power; to authorize the expenditure of $71,809.39 from the Division of Electricity Operating Fund; and to declare an emergency. ($71,809.39)
Body
WHEREAS, the Purchasing Office received and opened formal bids on September 21, 2023 for the purchase of a Hendrix Aerial Cable Installation Trailer with Equipment for the Division of Power; and
WHEREAS, the Division of Sewerage and Drainage recommends an award be made for all items to the only bidder, Utility Supply and Construction Company; and
WHEREAS, this ordinance authorizes the expenditure of $71,809.39, or so much thereof as may be needed, for the purchase of a Hendrix Aerial Cable Installation Trailer with Equipment from the Power Operating Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director of the Department of Finance and Management to enter into contract with Reed City Power Line Co./Utility Supply and Construction Company in accordance with the terms, conditions, and specifications of Solicitation Number RFQ025704 on file in the Purchasing Office for the purchase and delivery of a Hendrix Aerial Cable Installation Trailer with Equipment for the Division of Power due to age of existing equipment, long lead times on equipment and the critical need to maintain electric City services all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to enter into a contract with Utility Supply and Construction Company for the purchase of a Hendrix Aerial Cable Installation Trailer with Equipment in accordance with RFQ025704 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $71,809.39, or as much thereof as may be needed, is hereby authorized in Fund 6300 (Electricity Operating Fund); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.