Explanation
Background: This ordinance authorizes the Director of Public Safety, on behalf of the Division of Fire, to modify all contracts and agreements with Elite Fire Services, LLC dba Elite Fire Services by assigning past, present and future contracts and agreements to Fire Protection Pros, LLC dba Elite Fire Services. The Division of Fire needs to ensure funding is available for the maintenance and repair of its vehicle-mounted fire extinguishers. This equipment is vital to the life-saving operations of the Division of Fire.
The Division of Fire entered into an indefinite quantity agreement with Elite Fire Services, LLC dba Elite Fire Services based upon the award of RFQ029891 for the maintenance and repair of the division’s vehicle-mounted fire extinguishers on April 9, 2025, with services to be provided through March 31, 2026. It was recently learned that while Elite Fire Services, LLC dba Elite Fire Services is still in existence, the company has transferred its business to Fire Protection Pros, LLC dba Elite Fire Services which operates under a different Federal Identification Number. Therefore, this Ordinance authorizes the assignment of all past, present and future business done by the Division of Fire with Elite Fire Services, LLC dba Elite Fire Services, FID #20-8907984, to be reassigned to Fire Protection Pros, LLC dba Elite Fire Services, FID #82-4840874.
Pursuant to Columbus City Codes Section 329.09(a):
(1) The amount of additional funds to be expended under the modification: $0.00
(2) Why the need for additional goods or services could not be foreseen at the time the contract was initially awarded: No additional goods or services are needed.
(3) Why it would not be in the city's best interests to have the additional contract requirements awarded through other procurement processes specified in this chapter: Elite Fire Services, LLC dba Elite Fire Services was awarded an indefinite quantity agreement arising from RFQ029891 through March 31, 2026. Elite Fire Services, LLC dba Elite Fire Services has transferred its business to Fire Protection Pros, LLC dba Elite Fire Services. This ordinance authorizes the Division of Fire to modify all contracts and agreements with Elite Fire Services, LLC dba Elite Fire Services by assigning past, present, and future contract and agreements to Fire Protection Pros, LLC dba Elite Fire Services thereby allowing the Division of Fire to pay any outstanding invoices and maintain uninterrupted maintenance and repair services to its vehicle-mounted fire extinguishers.
(4) How the price for the additional goods or services which are the subject of the modification was determined: There are no changes to the costs bid for RFQ029891.
Contract Compliance: Fire Protection Pros, LLC dba Elite Fire Services, Federal Tax ID: 82-4840874, Vendor #054634
Fiscal Impact: No additional funds are requested at this time. Funds from purchase order #PO499658 will be utilized to establish the new indefinite quantity agreement with Fire Protection Pros, LLC dba Elite Fire Services after this Ordinance has passed.
$13,853.68 has been spent to date under this indefinite quantity agreement in 2025 and 2026.
Emergency Designation: This ordinance is being submitted as an emergency to allow for the utilization of continued maintenance and repair of the Division of Fire’s vehicle-mounted fire extinguishers, and to provide the necessary establishment of funding under the new company name and FID number to allow for the payment of services for all past, present and future business done by the Division of Fire with Fire Protection Pros, LLC dba Elite Fire Services.
Title
To authorize the Director of Public Safety, on behalf of the Division of Fire, to modify all contracts and agreements with Elite Fire Services, LLC dba Elite Fire Services by assigning past, present and future contracts and agreements to Fire Protection Pros, LLC dba Elite Fire Services; and to declare an emergency. ($0.00)
Body
WHEREAS, the Division of Fire has a need to ensure funding is available for the maintenance and repair of the Division of Fire’s vehicle-mounted fire extinguishers; and
WHEREAS, the Division of Fire previously entered into an indefinite quantity agreement with Elite Fire Services, LLC dba Elite Fire Services for the necessary maintenance and repair of the Division of Fire’s vehicle-mounted fire extinguishers; and
WHEREAS, this Ordinance authorizes the assignment of all past, present and future business done by the Division of Fire with Elite Fire Services, LLC dba Elite Fire Services, FID #20-8907984, to be reassigned to Fire Protection Pros, LLC dba Elite Fire Services, FID #82-4840874; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Fire in that it is immediately necessary to allow for the continued use of fire extinguisher maintenance and repair services, and to provide the necessary establishment of funding under the new company name and FID number to allow for the payment of services for all past, present and future business done by the Division of Fire with Fire Protection Pros, LLC dba Elite Fire Services, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS;
SECTION 1. That the Director of Public Safety, on behalf of the Division of Fire be and is hereby authorized to modify all past, present and future contracts and agreements pursuant to those contracts to reflect the change of company name and FID number from Elite Fire Services, LLC dba Elite Fire Services, FID #20-8907984, to Fire Protection Pros, LLC dba Elite Fire Services, FID #82-4840874.
SECTION 2. That this modification is in accordance with the pertinent provisions of Chapter 329 of the Columbus City Codes.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.