Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract for the construction of the High Street Share the Road project. This project consists of placing shared lane markings (sharrows) at various locations along High Street between Nationwide Boulevard and Morse Road to delineate lanes for the motoring and biking public. The purpose of this being to create lanes and separation for safety purposes.
The estimated Notice to Proceed date is May 17, 2010. This contract has a 60 day duration. 2 bids were received on April 8, 2010 (2 majority, 0 minority) and tabulated on April 9, 2010 as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
Griffin Pavement Striping, Inc. $78,914.00 Columbus, OH Majority
Paul Peterson Company $96,643.80 Columbus, OH Majority
Award is to be made to Griffin Pavement Striping, Inc., as the lowest, best, most responsive and most responsible bidder.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Griffin Pavement Striping, Inc.
2. CONTRACT COMPLIANCE
Griffin Pavement Striping, Inc's contract compliance number is 311339626 and expires 5/29/10.
3. EMERGENCY DESIGNATION
Emergency action is requested to allow striping of the roadway as early as possible in the biking season to promote biking safety.
4. FISCAL IMPACT
The City has received an Ohio Department of Transportation grant for this project for up to $200,000.00.
Title
To authorize the Director of Public Service to enter into a contract with Griffin Pavement Striping, Inc. for construction of the High Street Share the Road project for the Division of Mobility Options; to authorize the appropriation of funds within the Fed-State Highway Engineering Fund; to authorize the expenditure of $86,805.40 from the Fed-State Highway Engineering Fund; and to declare an emergency. ($86,805.40)
Body
WHEREAS, bids were received on April 8, 2010, and tabulated on April 9, 2010, for the High Street Share the Road project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, it is necessary to authorize the appropriation of funds for the project to proceed; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Mobility Options in that the contract should be awarded immediately so that the work can begin at the earliest possible time in this cycling season and take full advantage of the safety aspects of the striping; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Service be and is hereby authorized to enter into a contract with Griffin Pavement Striping, Inc. for the construction of the High Street Share the Road project in the amount of $78,914.00, for the Division of Mobility Options in accordance with the specifications and plans on file in the Office of Support Services; and to obtain and pay for the necessary inspection costs associated with this project up to a maximum of $7,891.40.
Section 2. That from the unappropriated monies in the Fed-State Highway Engineering Fund, No. 765, and from all monies estimated to come into said fund from any and all sources, and unappropriated for any other purpose during the fiscal year ending December 31, 2010, the sum of $86,805.40 is hereby appropriated as follows:
Division of Mobility Options, Dept-Div 59-10:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 598096-100000 / North High Street Sharrows / 06-6600 / 598096 / $86,805.40
Section 3. That for the purpose of paying the cost of the contract and inspection, the sum of $86,805.40 or so much thereof as may be needed, is hereby authorized to be expended from the Fed-State Highway Engineering Fund, No. 765, as follows:
Division of Mobility Options, Dept-Div 59-10:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 598096-100000 / North High Street Sharrows / 06-6631 / 598096 / $86,805.40
Section 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.