Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to enter into a service agreement with Tom Synnott Associates AKA tsa/Advet for the upgrade of the Falcon Enterprise, Falcon DMS software for the Department of Public Utilities. The agreement for this service will be established in accordance with Section 329.07 (c) of the Columbus City Code.
The Electronic Permit Forms (E-Forms) are a component of the Falcon/DMS system which is utilized by the DPU Permit Office as a part of their document management system and billing program. The E-Form program has been utilized for approximately 10 years for sewer permits. Tom Synnott Associates AKA tsa/Advet will provide the upgrade and re-development of an interface with the Falcon/DMS software. The upgrade will include a water tap permit to create a permanent record within the Falcon/DMS system as well as upgraded versions of the sewer tap permit and construction headsheet forms. This ordinance authorizes funding for all licenses, upgrades, maintenance and support for the modification to the software.
Quotation and letter of sole provider is attached to this legislative record.
SUPPLIER: Tom Synnott Associates AKA tsa/Advet (25-1372377); Expires 7-8-10
FISCAL IMPACT: $33,800.00 is being requested for this service.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Title
To authorize the Director of Public Utilities to enter into a service agreement in accordance with sole source provisions of the Columbus City Code with Tom Synnott Associates AKA tsa/Advet for the upgrade of Falcon/DMS software for the Department of Public Utilities, and to authorize the expenditure of $24,800.00 from the Sewerage System Operating Fund and $9,000.00 from the Water Operating Fund. ($33,800.00)
Body
WHEREAS, the Department of Public Utilities utilizes a mapping and document management program developed by Tom Synnott Associates AKA tsa/Advet and,
WHEREAS, it has become necessary to enhance that program by upgrading the software to enhance mapping and document management for the Department of Public Utilities, and
WHEREAS, the Electronic Permit Forms (E-Forms) are a component of the Falcon/DMS system which is utilized by the DPU Permit Office as a part of their document management system and billing program. The E-Form program has been utilized for approximately 10 years for sewer permits, and
WHEREAS, the upgrade will include a water tap permit to create a permanent record within the Falcon/DMS system as well as upgraded versions of the sewer tap permit and construction headsheet forms. This ordinance authorizes funding for all licenses, upgrades, maintenance and support for the modification to the software, and
WHEREAS, the Department of Public Utilities wishes to establish a service agreement in accordance with Section 329.07 (c) of the Columbus City Code for said service, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. To authorize the Director of Public Utilities to enter into a service agreement in accordance with Section 329.07 (c) of the Columbus City Code with Tom Synnott Associates AKA tsa/Advet for the upgrade of Falcon./DMS software.
Section 2. That the expenditure of $33,800.00 or so much thereof as may be needed, be and the same hereby is authorized as follows:
DIVISION OF SEWERAGE AND DRAINAGE (FUND 650)
OCA 605073
Object Level 3: 3369.
Amount: $24,800.00
DIVISION OF POWER AND WATER (WATER) (FUND 600)
OCA 601849
Object Level 3: 3369
Amount: $9,000.00
TOTAL REQUEST: $33,800.00
Section 3. That this Council finds it in the best interest of the City of Columbus to authorize the Director of Public Utilities to enter into a service agreement in accordance with Section 329.07 (c) of the Columbus City Code
Section 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.