Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for sweeping along the City's roadway system. To accomplish this mission the Division requires three 3-Wheel Sweepers. These sweepers will replace older units which are beyond their useful service life and will provide for a more reliable fleet to carryout services provided by the Division.
In order to effectively sweep older neighborhoods and the City's downtown the Division requires a sweeper that is capable of making extremely tight turns. Additionally, the Division requires a sweeper capable of unloading its sweepings directly into the bed of a dump truck. The sole sweeper capable of performing both the operations above is the 3-wheel Elgin Pelican sweeper offered exclusively in Ohio by Jack Doheny Supplies Ohio, Inc.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Jack Doheny Supplies Ohio, Inc.
The price for the sweepers was negotiated with Jack Doheny Supplies Ohio, Inc. The price for a single unit is $163,601.16 and it is 1% less than the price available off of the state contract STS235Y.
2. SOLE SOURCE
Conversations were held with representatives of the American Public Works Association and the North American Power Sweeping Association verifying Elgin Sweepers is the sole manufacturer of a three-wheel, forward high dump, street sweeper. Due to this, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the Columbus City Code Section 329.07.
3. CONTRACT COMPLIANCE INFORMATION
Jack Doheny Supplies Ohio, Inc., contract compliance number is 38-3148955 and expires 08/17/12.
4. FISCAL IMPACT
Funds are available for this expenditure from the Streets and Highways G.O. Bonds Fund, no. 704. The cost of this purchase is $490,803.48.
Title
To authorize the Finance and Management Director to enter into a contract for the purchase of three (3) 3-Wheel Sweepers from Jack Doheny Supplies Ohio, Inc. according to provisions of Sole Source procurement of the Columbus City Code Section 329.07; and to authorize the expenditure of $490,803.48 from the Streets and Highways G.O. Bonds Fund. ($490,803.48)
Body
WHEREAS, the Division of Planning and Operations is responsible for street sweeping along the City's roadway system, and
WHEREAS, the Division of Planning and Operations is in need of three (3) 3-Wheel Sweepers, and
WHEREAS, it has been determined after conversations held with representatives of the American Public Works Association and the North American Power Sweeping Association that Jack Doheny Supplies Ohio, Inc., is the sole source supplier for this product, and
WHEREAS, this purchase of this equipment will be in accordance with the provisions of the sole source procurement of the Columbus City Code, Section 329.07; and
WHEREAS, funds are budgeted and available in the Streets and Highways G.O. Bonds Fund, no. 704 for this expense; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into contract with Jack Doheny Supplies Ohio, Inc., 1860 Summit Commerce Park, Twinsburg, OH 44087, for the purchase of three 3-Wheel Sweepers in accordance with the specifications on file in the Purchasing Office.
SECTION 2. That funding for this legislation is based on a quote dated September 16, 2010 submitted by Jack Doheny Supplies Ohio, Inc, and the quoted price is on file with the Purchasing Office.
SECTION 3. That the sum of $490,803.48 or so much thereof as may be needed is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704, Dept.-Div. 59-11, OCA Code 591246, O.L 01-03 Codes 06-6651, Project Number 530020-100000.
SECTION 4. That this purchase will be made in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.