Explanation
Background:
This ordinance will enable the Finance and Management Director to enter into contract with Habitec Security in the amount of $172,264.67 for Recreation Center Security Camera equipment and installation.
The Recreation and Parks Department received proposals for the purchase and installation of the Closed Circuit TV (CCTV) camera equipment at twelve (12) Recreation Center locations throughout the City of Columbus. Nine (9) bids were received and opened by the Purchasing Office (SA002990) on August 14, 2008. The bids are as follows:
Vendor Status Base Bid
Habitec Security Majority $172,264.67
TAC Americas Majority $183,791.38
Resource One MBE $186,843.60
KNS Majority $190,443.00
Simplex Majority $195,577.00
Net Connect Majority $199,682.00
Signature Majority $257,653.65
***Visual Management Majority $163,236.00
***Elite Majority $169,164.00
***Visual Management and Elite were removed from consideration due to their lack of the required experience as stated in the bidding document.
Therefore, it is the recommendation of the Purchasing Office to award the bid to Habitec Security for security installation at twelve (12) Recreation Centers.
$172,264.67 is the bid amount to purchase and install security cameras at the twelve (12) Recreation Centers and includes one (1) year of equipment service not related to vandalism. A project contingency in the amount of $5,000.00 for emergency service calls related to vandalism or other damages not covered under the normal service agreement is included in this legislation.
The Contract Compliance Number for Habitec Security is #34-1144011and the contract compliance is effective through 06/26/09.
Emergency action is requested in order to assure that installation is complete prior to the winter season.
Fiscal Impact:
$177,264.67 is required and budgeted in the Voted 1999/2004 Recreation and Parks Bond Fund to meet the financial obligation of this contract.
Title
To authorize and direct the Finance and Management Director to enter into contract with Habitec Security for the Recreation Center Security Camera Installation Project for the Recreation and Parks Department, to authorize the expenditure of $177,264.67 from the Voted 1999/2004 Recreation and Parks Bond Fund, and to declare an emergency. ($177,264.67)
Body
WHEREAS, bids were solicited by the Purchasing Office and opened on August 14, 2008 for the purchase and installation of Closed Circuit TV (CCTV) camera equipment at twelve (12) Recreation Centers in accordance with the terms and conditions of SA002990 on file in the Purchasing Office; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with Habitec Security in order to ensure completion of the project by the winter season, 2008; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and he is hereby authorized and directed to enter into contract with Habitec Security in accordance with the plans and specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $177,264.67 or so much thereof as may be necessary, be and is hereby authorized, to pay the cost thereof, as follows:
Voted 1999/2004 Recreation and Parks Bond Fund: Fund #702
Fund Type Project No. OCA Code Object Level 3 Amount
Bond 510716 644526 6620 $177,264.67
SECTION 3. That for the purpose of paying for any contingencies which may occur during this project, the amount of $5,000.00 has been included in Section 2, above. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of the City Attorney.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.