Explanation
The Director of Public Utilities entered into a contract with Universal Fabricating & Construction Services Inc. dba Unifacs Steel Works LLC to provide Specialized Machining and Fabrication for various Divisions of the Department of Public Utilities, FEM Project No. 0104.4. Current facilities to be serviced are Division of Sewerage and Drainage (DOSD) facilities. Additional Department of Public Utilities facilities may be added in the future.
The work to be performed under this contract will be machining and fabrication of various components, parts and subsystems for use by the Department of Public Utilities facilities.
The Department of Public Utilities advertised Request for Proposals (RFP's) for the subject services in the City Bulletin in accordance with the provisions of Section 329 (SA004055). Sixty (60) vendors (50 MAJ, 8 MBE, 2 FBE) were solicited and one (1) proposal (1 MAJ), from Universal Fabricating & Construction Services Inc. dba Unifacs Steel Works LLC, was received on August 24, 2011. The proposal was reviewed based on quality and feasibility and Universal Fabricating & Construction Services Inc. dba Unifacs Steel Works LLC was determined to be qualified to provide the services for the Specialized Machining and Fabrication project, for which the Division Administrator has concurred. The original contract was for a period of one year with two (2) one year renewal options on a year to year basis upon mutual agreement, availability of funding and Columbus City Council approval. This legislation is to encumber the funds budgeted for fiscal year 2012 and for the Department of Public Utilities to exercise the first extension option. This is the 2nd year of a three (3) year contract. The contract will expire on March 15, 2014.
SUPPLIER: Universal Fabricating & Construction Services Inc. dba Unifacs Steel Works LLC (31-1203781-002), Expires December 8, 2013
Universal Fabricating & Construction Services Inc. dba Unifacs Steel Works LLC does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 1 is $100,000.00. Total contract amount including this modification is $225,000.00.
2. Reason additional funds were not foreseen: The need for additional funds was known at the time of the initial contract, as this is an annual expenditure. This legislation is to encumber the funds budgeted for fiscal year 2012 for the Division of Sewerage and Drainage.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How was cost determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: There is sufficient budget authority in the Sewerage System Operating Fund for this expenditure. The contract amount will be utilized to provide services under this contract for the various DOSD facilities.
$39,771.15 was spent in 2011
$14,848.00 was spent in 2010
$53,470.00 was spent in 2009
Title
To authorize the Director of Public Utilities to enter into a planned modification with Universal Fabricating & Construction Services Inc. dba Unifacs Steel Works LLC to provide Specialized Machining and Fabrication for the Department of Public Utilities, and to authorize the expenditure of $100,000.00 from the Sewerage System Operating Fund. ($100,000.00)
Body
WHEREAS, the Department of Public Utilities has a contract with Universal Fabricating & Construction Services Inc. dba Unifacs Steel Works LLC to provide Specialized Machining and Fabrication, FEM Project No. 0104.4; and
WHEREAS, the Department of Public Utilities wishes to modify, increase and extend EL012510 with Universal Fabricating & Construction Services Inc. dba Unifacs Steel Works LLC for Specialized Machining and Fabrication to provide additional funding necessary for 2012 and to extend the contract to a new expiration date of March 15, 2014; and
WHEREAS, the vendor has agreed to modify, increase and extend EL012510 at current prices and conditions, and it is in the best interest of the City to exercise this option; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to modify the existing contract with Universal Fabricating & Construction Services Inc. dba Unifacs Steel Works LLC in order to provide for continuation of Specialized Machining and Fabrication services; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to modify, increase and extend Contract No. EL012510 with Universal Fabricating & Construction Services Inc. dba Unifacs Steel Works LLC, for Specialized Machining and Fabrication for the various Divisions of the Department of Public Utilities, FEM Project No. 0104.4, in accordance with the terms and conditions on file in the office of the Division of Sewerage and Drainage. Total amount of modification No. 1 is ADD $100,000.00. Total contract amount including this modification is $225,000.00.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That the expenditure of $100,000.00, or as much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund 650, Department/Division 60-05, to pay the cost of this contract, as follows:
OCA: 605378
Object Level 1: 03
Object Level 3: 3374
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.