Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with Resource International, Inc., in the amount of $345,588.51 for the Watershed Roadway Improvements Project, Division of Power and Water Contract No. 1175.
This project entails professional consulting/engineering services for evaluation and condition assessment of existing paved access roadways and selected parking areas surrounding the City of Columbus water supply reservoirs (Hoover, Griggs, O'Shaughnessy, and Alum Creek Pump Station) along with the Watershed Bellpoint facility. Evaluation and condition assessment findings will be documented in a Master Plan Report and submitted to the City. Preparation of detailed drawings, specifications, and contract documents for improvements as recommended by the consultants in the Master Plan Report and selected by priority by City staff will then be prepared for prioritized repairs. Included in this initial contract are monies for detailed design for an initial construction project. The actual project extent will be identified following the Master Plan evaluation process.
These roadways are essential to performing water sampling operations, security monitoring, and safety operations related to the City's water supply reservoirs. Providing an adequate and safe supply of drinking water is essential to economic growth and development. This project will also help to provide safe and convenient public access to our reservoir parks.
As this project is entering the planning/evaluation stage no community outreach or input has been sought at this time.
The design consultant has committed to collaborate with the City on incorporating elements in the project, where possible, to help meet the goals of the Mayor's Get Green Columbus 2010 initiative. Where possible the consultant will incorporate the use of recycled materials in the design.
2. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals." Requests for Proposals (RFP's) were received on May 20, 2011 from Resource International, Inc., CTL Engineering, Inc., Columbus Engineering Consultants, Inc., Floyd Browne Group, Pomeroy & Associates LTD, Moody-Nolan, Inc., and Kabil Associates, Inc.
An evaluation committee reviewed the proposals and scored them based on the criteria stated in the City Code, as well as: proposal quality/project approach, demonstrated understanding of project, if proposed project schedule met needs and is realistic, and experience of team.
Based on the evaluation of the proposals submitted, the Director of Public Utilities requests award of the project to Resource International, Inc.
The Contract Compliance Number for Resource International, Inc. is 31-0669793 (expires 6/3/12, FBE). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Resource International, Inc.
3. FUTURE CONTRACT MODIFICATIONS:
A contract modification will be sought for engineering services during construction submittal and preparation of record drawings after completion of construction. Additional contract modifications may be sought for detailed design for additional phases of construction work.
4. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary as well as an amendment to the 2011 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with Resource International, Inc. for the Watershed Roadway Improvements Project; for the Division of Power and Water; to authorize a transfer and expenditure up to $345,588.51 within the Water Works Enlargement Voted Bonds Fund, and to amend the 2011 Capital Improvements Budget. ($345,588.51)
Body
WHEREAS, seven technical proposals for professional engineering services for the Watershed Roadway Improvements Project were received on May 20, 2011; and
WHEREAS, Resource International, Inc. was the firm selected to perform the engineering services for this project based on criteria set forth in Columbus City Codes; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer and expend funds within the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power and Water, to authorize the Director of Public Utilities to modify and increase the professional engineering services contract with Resource International, Inc., for the Watershed Roadway Improvements Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a professional engineering services agreement for the Watershed Roadway Improvements Project, with the most responsive, responsible bidder, Resource International, Inc., 6350 Presidential Gateway, Columbus, Ohio 43231; in the amount of $345,588.51; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $145,588.51 within the Department of Public Utilities, Division of Power and Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept./Div. No. 60-09, Object Level Three 6677, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690006-100000 (carryover) | Hoover Res. Erosion Ctrl | 606006 | -$145,588.51
606 | 690384-100000 (carryover) | Watershed Roadway Imp's | 690384 | +$145,588.51
SECTION 3. That the 2011 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690006-100000 (carryover) | Hoover Res. Erosion Ctrl | $370,923 | $225,334 | -$145,589
606 | 690384-100000 (carryover) | Watershed Roadway Imp's | $200,000 | $345,589 | +$145,589
SECTION 4. That the expenditure of $345,588.51 is hereby authorized for the Watershed Roadway Improvements Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690384-100000 (carryover), OCA Code 690384, Object Level Three 6677.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.