Explanation
BACKGROUND:
Ordinance 2092-2003 passed October 6, 2003 authorized the Technology Director to enter into a contract with Resource One Computer Systems Inc. for web-hosting and professional services. Resource One replaced the previous provider (OARnet) as a result of terminating all professional web services on a 90-day notice. The new three-year agreement with Resource One resulted in successfully implementing various web services as of October 17, 2003 after initiating project implementation preparatory work on or about September 1, 2003. This agreement provides efficient and secure citywide internet services on a 24-hour; 7-day per week basis, under the direction of the Department of Technology (DoT).
Due to a lack of 2003 funding, DoT was unable to fund the one-time implementation costs concurrently with twelve (12) months of operational charges. Therefore, the initial contract provided only enough ongoing operations and maintenance funding to carry the service agreement through the end of January 2004, a coverage period effectively spanning approximately five (5) months.
Failure to modify this contract would result in the termination of many vital city web sites thereby ending the ability of many large city agencies to conduct routine business with the public and countless business partners.
1. The amount of additional funds to be expended under this contract modification totals $218,000.00.
2. The original three-year contract was established with a multi-year option to renew. This legislation authorizes the city to fund services through January 31, 2005 while maintaining existing terms and conditions.
3. Modification of this contract is necessary at this time as the city is dependent on existing services providing information-processing functions to city business.
4. Prices are in compliance with the rate increase limitations defined in the original contract. Annual increases will not exceed five percent on a line-item basis.
FISCAL IMPACT:
In 2003, $220,000.00 was authorized and expended under ordinance 2092-2003 and ordinance 2435-2003 for costs of the upfront move, purchase software and equipment, maintenance services, other software coverage, computer programming services, and professional services, with a coverage period from September 1, 2003 through January 31, 2004.
Within the 2004 Technology budget $280,000.00 was identified for this service, however, operations and maintenance costs for February 1, 2004 through January 31, 2005 will total $218,000.
EMERGENCY:
There is an immediate need to modify the existing contract with Resource One for software support and access services from Resource One in order to continue vital web hosting and access services and avoid any potential service interruption.
CONTRACT COMPLIANCE NUMBER: 31-1419297 Expires: 03/29/2004
Title
To authorize and direct the Technology Director to modify an existing contract with Resource One Computer Systems Inc. for the purchase of various support, professional, and access services, to authorize the expenditure of $218,000.00 from the information services fund, and to declare an emergency. ($218,000.00)
Body
WHEREAS, ordinance 2092-2003 passed October 6, 2003 by City Council authorized and directed the Technology Director to enter a contract with Resource One Computer Systems Inc. for web-hosting and professional services, and
WHEREAS, as a provision of ongoing support, professional and access services are necessary to maintain operation of various city-owned web sites and to provide efficient and secure citywide internet services on a 24-hour; 7-day per week basis, under the direction of the Department of Technology, and
WHEREAS, the initial contract expired on January 31, 2004 and failure to modify the existing contract would result in the termination of many vital city web sites thereby ending the ability of many large city agencies to conduct routine business with the public and many business partners, and
WHEREAS, legislation is necessary to authorize and direct the Technology Director to modify the existing contract in the amount of $218,000.00 with Resource One Computer Systems Inc. for the purchase of various support, professional, and access services, and
WHEREAS, an emergency exists in the usual daily operation of the city, in that it is necessary to modify the contract with Resource One Computer Systems Inc. to continue vital web hosting and access services to avoid any potential service interruption and to authorize this expenditure or so much thereof as required, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to modify the existing contract for web-hosting and related professional services with Resource One for the purchase of various support, professional and access services in an amount not to exceed $218,000.00.
SECTION 2: That the expenditure of $218,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514|Subfund 001|OCA Code: 280743|Obj. Level 1: 03|Obj. Level 3: 3336|Amount: $99,255.96|
Div.: 47-02|Fund: 514|Subfund 001|OCA Code: 280743|Obj. Level 1: 03|Obj. Level 3: 3347 |Amount: $50,100.00|
Div.: 47-02|Fund: 514|Subfund 001|OCA Code: 280743|Obj. Level 1: 03|Obj. Level 3: 3367 |Amount: $53,335.04|
Div.: 47-02|Fund: 514|Subfund 001|OCA Code: 280743|Obj. Level 1: 03|Obj. Level 3: 3372 |Amount: $15,309.00|
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.