Explanation
BACKGROUND: The Department of Technology, on behalf of Building Services Division (One Stop Shop) and Neighborhood Services Division, has an immediate need to renew the software and maintenance service agreement with Spescom for software support, telephone support and upgrades. This agreement has been in place since fiscal year 2000, and supports the imaging software used to create a central repository for all information, including scanned images of drawings, building plans, building permit information and application, building cards, occupancy certificates and violation photographs to property records that are necessary for building and zoning code enforcement.
This ordinance authorizes payment of the annual maintenance on the Spescom Software with the coverage period from February 25, 2005 through February 25, 2006.
FISCAL IMPACT: During fiscal year 2003, $19,999.00 was expended for this service for the period of February 24, 2003 through February 24, 2004. During fiscal year 2004, $23,354.00 was expended for related services. Currently, funding in the amount of $25,691.00 is available in the 2005 Department of Technology internal service fund for the Building Services and Neighborhood Services Divisions to cover the cost of this service agreement from February 25, 2005 through February 25, 2006.
EMERGENCY: There is an immediate need to renew this software maintenance service agreement, which is due to expire February 25, 2005, to maintain on-going support and to allow for uninterrupted daily operational services provided by Spescom Software.
CONTRACT COMPLIANCE: 953634089 Expires: 03/24/05
Title
To authorize the Director of the Department of Technology to renew a software maintenance and support agreement with Spescom Software on behalf of the Building Services and Neighborhood Services Divisions, to authorize the expenditure of $25,691.00 from the Department of Technology information services fund and to declare an emergency. ($25,691.00)
Body
WHEREAS, the Department of Technology, on behalf of the Divisions of Building Services and Neighborhood Services, has an immediate need to renew the software and maintenance service agreement with Spescom Software, and
WHEREAS, this agreement provides new releases, telephone support and upgrades, and has been in place since fiscal year 2000, and supports the imaging software used to create a central repository for all information, such as scanned images of drawings, building plans, building permit information and application, building cards, occupancy certificates and violation photographs to property records necessary for building and zoning code enforcement, and
WHEREAS, funding in the amount of $25,691.00 is available in the 2004 Department of Technology's budget for Building Services and Neighborhood Services within the internal service fund to cover the cost of this service agreement, and
WHEREAS, an emergency exists in the usual and daily operation of the Department of Technology in that it is necessary to immediately renew the software and maintenance service agreement with Spescom Software that provides new releases, telephone support and upgrades and has been in service since fiscal year 2000, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to renew a software support and maintenance agreement, on behalf of Building Services and Neighborhood Services, provided by Specscom Software.
SECTION 2: That the expenditure of $25,691.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01|Fund: 514|SubFund: 240|OCA Code: 514240|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $16,699.10
Div.: 47-01|Fund: 514|SubFund: 010|OCA Code: 440547|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $8,991.90
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.