Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with DeBra-Kuempel, Inc. in the amount of up to $368,000.00 for facilities mechanical repair services.
The intent of this contract is to provide the City of Columbus, Department of Public Service, additional resources for facilities mechanical repair services for the divisions of Refuse Collection, Parking Services, Infrastructure Management, Design and Construction, and Traffic Management. The Department of Public Service will use the service to provide maintenance and repairs for the following trades: mechanical, electrical, plumbing, and HVAC. The service contract shall not automatically renew. The initial term of this contract shall be for one (1) year with the option of up to four (4) additional one-year renewals.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Public Service Facilities Mechanical Repair contract. The project was formally advertised on the Vendor Services and Bonfire web sites from June 20, 2023, to July 19, 2023. The city received one response. The proposal was deemed responsive and was fully evaluated when the Evaluation Committee met on July 25, 2023. The responding firm was:
Company Name City/State Majority/ODI Status
DeBra-Kuempel, Inc. Columbus, OH Majority
DeBra-Kuempel, Inc. received the highest score by the evaluation committee and will be awarded the Public Service Facilities Mechanical Repair contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against DeBra-Kuempel, Inc.
As part of their bid DeBra-Kuempel, Inc. has proposed no subcontractors to work on the project.
2. CONTRACT COMPLIANCE
DeBra-Kuempel, Inc.’s contract compliance number is CC005675 and expires 3/8/2024.
3. FISCAL IMPACT
This planned purchase was budgeted in the General Fund (Fund 1000), the Mobility Enterprise Fund (Fund 6500), Street Construction Maintenance and Repair Fund (Fund 2265), Public Construction Inspection Funds (Fund 5518), and Private Construction Inspection Funds (Fund 2241).
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with a City of Columbus MBE/WBE Program goal of 15% as assigned by the City’s Office of Diversity and Inclusion (ODI). After ODI’s review of the Utilization Plan and other related information the contractor submitted with their bid response, ODI has approved of waiving the MBE/WBE Program goal. The contractor is not subject to following the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” or the terms and conditions of the “City of Columbus MBE/WBE Program Special Provision” that was part of the bid documents for this contract, nor is the contractor subject to the Penalties for Non-Compliance described in either of those documents.
5. EMERGENCY DESIGNATION
This contract handles emergency repairs on the Department of Public Services facilities. The previous contract has expired and there is currently no contract in place to handle repairs as they arise. Emergency action is requested to expedite this contract so that emergencies can be addressed.
Title
To authorize the Director of Public Service to enter into contract with DeBra-Kuempel, Inc. for facilities mechanical repair services for the Department of Public Service; to authorize the expenditure of up to $368,000.00 from various funds to pay for this contract; and to declare an emergency. ($368,000.00)
Body
WHEREAS, the Department of Public Service divisions of Refuse Collection, Parking Services, Infrastructure Management, Design and Construction, and Traffic Management, need facilities mechanical repair services to repair and maintain the facilities of the Department of Public Service; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Public Service Facilities Mechanical Repair project; and
WHEREAS, DeBra-Kuempel, Inc. submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with DeBra-Kuempel, Inc., for the provision of facilities mechanical repair services in the amount of up to $368,000.00; and
WHEREAS, this contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding; and
WHEREAS, this contract was bid with a City of Columbus MBE/WBE Program goal of 15% as assigned by the City’s Office of Diversity and Inclusion (ODI); and
WHEREAS, after ODI’s review of the Utilization Plan and other related information the contractor submitted with their bid response, ODI has waived the MBE/WBE Program goal for this contract; and
WHEREAS, the contractor is not subject to following the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” or the terms and conditions of the “City of Columbus MBE/WBE Program Special Provision” that was part of the bid documents for this contract, nor is the contractor subject to the Penalties for Non-Compliance described in either of those documents; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with DeBra-Kuempel, Inc., so that facilities mechanical repairs can get repaired as quickly as possible when they arise, there being no current contract in place to handle such repairs, all for the immediate preservation of the public health, peace, property, safety, and welfare; and now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and hereby is, authorized to enter into contract with DeBra-Kuempel, Inc. at 1762 Dividend Drive, Columbus, Ohio 43228, for Public Service Facilities Mechanical Repairs in an amount up to $368,000.00.
SECTION 2. That the expenditure of $25,000.00 or as much thereof as may be needed, is hereby authorized in Fund 1000 (General Fund), Dept-Div 5902 (Division of Refuse Collection) in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $8,000.00 or as much thereof as may be needed, is hereby authorized in Fund 6500 (Mobility Enterprise Fund), Dept-Div 5906 (Division of Parking Services) in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $170,000.00 or as much thereof as may be needed, is hereby authorized in Fund 2265 (Street, Construction, Maintenance, and Repair Fund), Dept-Div 5911 (Division of Infrastructure Management) in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $13,500.00 or as much thereof as may be needed, is hereby authorized in Fund 2241 (Private Construction Inspection Fund), Dept-Div 5912 (Division of Design and Construction) in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $31,500.00 or as much thereof as may be needed, is hereby authorized in Fund 5518 (Public Construction Inspection Fund), Dept-Div 5912 (Division of Design and Construction) in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 7. That the expenditure of $120,000.00 or as much thereof as may be needed, is hereby authorized in Fund 2265 (Street, Construction, Maintenance, and Repair Fund), Dept-Div 5913 (Division of Traffic Management) in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 8. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.