City of Columbus - File #: 0185-2006

• File #: 0185-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/20/2006
• In control: Administration Committee
• On agenda: 2/27/2006
• Final action: 3/1/2006
• Title: To authorize and direct the Director of the Department of Technology to modify and extend a contract with WorldLingo Translations LLC for the purchase of internet web-site translation services for the Department of Technology, Information Services Division, to authorize the expenditure of $27,292.30 from the information services fund. ($27,292.30)

Date	Ver.	Action By	Action	Result
3/1/2006	1	CITY CLERK	Attest
2/28/2006	1	MAYOR	Signed
2/27/2006	1	Columbus City Council	Approved	Pass
2/27/2006	1	COUNCIL PRESIDENT	Signed
2/13/2006	1	Columbus City Council	Read for the First Time
2/2/2006	1	CITY ATTORNEY	Reviewed and Approved
2/2/2006	1	Technology Drafter	Sent to Clerk's Office for Council
2/1/2006	1	Technology Drafter	Sent for Approval
2/1/2006	1	Auditor Reviewer	Contingent
2/1/2006	1	CITY AUDITOR	Reviewed and Approved
2/1/2006	1	Technology Drafter	Sent for Approval
1/31/2006	1	Finance Reviewer	Reviewed and Approved
1/31/2006	1	FINANCE DIRECTOR	Reviewed and Approved
1/30/2006	1	EBOCO Reviewer	Sent for Approval
1/30/2006	1	ODI DIRECTOR	Reviewed and Approved
1/30/2006	1	Technology Drafter	Sent for Approval
1/27/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
1/27/2006	1	Technology Drafter	Sent for Approval
1/25/2006	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:

This legislation authorizes the Director of the Department of Technology (DoT) to modify and extend a contract with WorldLingo Translations LLC (WorldLingo), for services that support international and multilingual public access to the city's web sites, via the internet.  The contract provides for translation services that help facilitate effective internet services on a 24-hour; 7-day basis.  It will continue the use of automated software that was implemented in December 2002 to translate Columbus web-site text into a variety of languages. This automated translation service enables the city to communicate effectively with a diverse local constituency and with potential business partners around the world. The city does not have the necessary resources and skill-sets available to provide the translation services.

The initial service offering was based on quarterly payments at a guaranteed price for a three-year period.  This ordinance will provide funding for the final year of a three year agreement.  

FISCAL IMPACT:

During fiscal year 2004, $30,442.05 was expended with WorldLingo, yet $24,593.40 was for services provided to support twelve months beginning March 1, 2004 through February 28, 2005.  The amount of $23,994.00 was expended in fiscal year 2005.  The funding for this year's modification is available within the Department of Technology, information services fund, for the coverage period of March 2006 through May 2007.  In order to coincide with the approval of the budget the department is funding a one time fourteen months coverage period.  

CONTRACT COMPLIANCE NUMBER:      52-2386970      Expires: 05/30/2006

Title

To authorize and direct the Director of the Department of Technology to modify and extend a contract with WorldLingo Translations LLC for the purchase of internet web-site translation services for the Department of Technology, Information Services Division, to authorize the expenditure of $27,292.30 from the information services fund. ($27,292.30)

Body

WHEREAS, this legislation authorizes the Director of the Department of Technology (DoT) to modify and extend a contract with WorldLingo Translations LLC (WorldLingo), for services that support international and multilingual public access to the city's web sites, via the internet; and

WHEREAS, the city does not have the necessary resources and skill-sets available to provide said website translation services; and

WHEREAS, without the renewal of this contract the city will lose the ability to provide website translation services to its departments, constituents and international business concerns supported by the Department of Technology; and

WHEREAS, it is necessary to modify and extend a contract with WorldLingo Translations LLC to continue vital web translation services and avoid any potential service interruption, and to authorize this expenditure or so much thereof as required, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:

      BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1: That the Director of the Department of Technology be and is hereby authorized to modify  and extend a contract for internet web-site translation services from WorldLingo Translations LLC,  beginning March  2006 through May 2007, in the amount of $27,292.30

SECTION 2: That the expenditure of $27,292.30 or so much thereof as may be necessary is hereby authorized to be expended from:

Div.: 47-02|Fund: 514| Subfund 001|OCA Code: 470113|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $27,292.30|

SECTION 3: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.