Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to purchase aluminum and fiberglass light poles and aluminum bases to replenish stock for maintenance of the City's street light distribution system and new residential street lighting programs.
The Purchasing Office advertised and solicited competitive bids for the purchase of aluminum and fiberglass light poles and aluminum bases for the Division of Power in accordance with Section 329.06 (SA005088). Sixty-eight (68) vendors were solicited: sixty-three (63) MAJ; three (3) MBR, one (1) M1A, and 1 (1) AS1. Five (5) MAJ were received and opened on September 5, 2013. The Division of Power recommends the award be made to Lightle Enterprises of Ohio, LLC, the lowest, responsive and best bidder for Items 1, 2, 3, 4, 6, 7, 8, 9, 10, 11 and 12 in the amount of $155,414.90 (see attached bid tabulation). Path Master, Inc. was low bidder on Items 1, 2 and 10; however they are not in compliance with Section 3.2.2. This section of the invitation to bid requires that alternates must be detailed with specifications attached to the bid. Path Master did not attach specifications to the bid, therefore they are non-responsive. Item 5 will not be awarded at this time and will be bid informally as needed.
This compay is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Contract Compliance: Lightle Enterprises of Ohio, LLC, (MAJ) 20-8135704, expires 9/4/2015
FISCAL IMPACT: There is sufficient budget authority for the purchase of aluminum and fiberglass light poles and aluminum bases in the 2013 Electricity Operating Fund budget.
The Division of Power spent $59,380.50 in 2011.
The Division of Power spent $0.00 in 2012.
Title
To authorize the Finance and Management Director to enter into a contract with Lightle Enterprises of Ohio, LLC in the amount of $155,414.90 for the purchase of aluminum and fiberglass light poles and aluminum bases for the Division of Power and to authorize the expenditure of $155,414.90 from the Electricity Operating Fund. ($155,414.90)
Body
WHEREAS, the Department of Public Utilities, Division of Power has a need to purchase aluminum and fiberglass light poles and aluminum bases to replenish stock for maintenance of the City's street light distribution system and new residential street lighting programs; and
WHEREAS, the Purchasing Office received and opened formal bids on September 5, 2013; and
WHEREAS, it is recommended that a contract be awarded to Lightle Enterprises of Ohio, LLC based upon the lowest, responsive, responsible and best bid; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into a contract to purchase aluminum and fiberglass light poles and aluminum bases based upon the lowest, responsive, responsible and best bid received September 5, 2013, SA005088: Lightle Enterprises of Ohio, LLC in the amount of $155,414.90 for items 1, 2, 3, 4, 6, 7, 8, 9, 10, 11 and 12.,
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That to pay the cost of the aforesaid purchase, the expenditure of $155,414.90 is hereby authorized from the Electricity Operating Fund 550, Division Number 60-07:
OCA 606723
Object Level Three Code 6621
$97,612.00
OCA 606764
Object Level Three Code 6625
$57,802.90
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.