Explanation
1. BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a construction contract, on behalf of the Office of Construction Management, with Black Bronco Construction LLC, for the CDBG Neighborhood Facilities Renovation - Carol Stewart Village project, in the amount of $249,000.00 and to encumber funds with the Department of Public Service for prevailing wage services in the amount of $2,000.00.
Carol Stewart Village, located at 1551 W. Broad Street, Columbus, OH 43222, is a neighborhood of 62 affordable studio apartments for young adults, ages 18-24, that offers on-site access to transitional jobs, education, health care, mental health and addiction services and social connections through mentorships, peer support and community engagement options.
2. CONSTRUCTION CONTRACT AWARD: The project was let by the Office of Construction Management through Vendor Services and Bid Express. Of the 518 vendors solicited, 193 were Minority-owned, 2 were Veteran-owned, 310 were Small Business-owned, and 110 were Women-owned.
The Director of Finance and Management publicly opened three (3) bids on October 4, 2024. One (1) bidder held Minority-designated status.
Bid Alt. Bid
Total Total
1. Black Bronco Construction, LLC (MBE ) $ 58,000.00 $249,000.00
2. Servant's Heart General Contracting $ 67,000.00 $364,900.00
3. Setterlin Building Co. $213,800.00 $645,525.00
Black Bronco Construction’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $249,000.00. Their Contract Compliance Number is 11955 (expires 2/16/25, MBE-designated). Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Black Bronco Construction.
3. MINORITY CONTRACT PARTICIPATION: The ODI-assigned goal for this project is 10%. Black Bronco Construction is an MBE-designated firm and will meet the goal through self-performance.
4. EMERGENCY DESIGNATION: Construction needs to be finished by November 2, 2025 in order to meet the requirements of the CDBG grant. Emergency designation will eliminate several weeks of downtime. Materials should be ordered as soon as possible due to current supply-chain issues. Having the necessary materials on order will enable the contractor to mobilize and finish construction by the November 2, 2025 deadline.
5. FISCAL IMPACT: Funding for construction will come from the Community Development Block Grant (CDBG) under the U.S. Department of Housing and Urban Development (HUD). The Community Development Block Grant (CDBG) Entitlement Program provides annual grants on a formula basis to cities and counties to develop viable urban communities. An appropriation of funds will be needed to align this Ordinance with the Draft FY 2023 Annual Action Plan as approved by City Council through the adoption of Ordinance No. 3353-2022.
The appropriation and expenditure of $249,000.00 will be needed within the Community Development Block Grant (CDBG) as well as $2,000.00 within the General Permanent Improvements Fund.
Title
To authorize the Director of Finance and Management, on behalf of the Office of Construction Management, to enter into a construction contract with Black Bronco Construction LLC for the CDBG Neighborhood Facilities Renovation - Carol Stewart Village project; to authorize an appropriation and expenditure up to $249,000.00 within the Community Development Block Grant Fund (CDBG); to authorize an appropriation, transfer, and expenditure up $2,000.00 within the General Permanent Improvements Fund; to authorize an amendment to the 2024 Capital Improvements Budget; and to declare an emergency. ($251,000.00)
Body
WHEREAS, three (3) bids for the CDBG Neighborhood Facilities Renovation - Carol Stewart Village project were received and publicly opened in the office of the Director of Finance and Management on October 4, 2024; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Black Bronco Construction in the amount of $249,000.00; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to award and execute a construction contract for the CDBG Neighborhood Facilities Renovation - Carol Stewart Village project in the amount of $249,000.00; and
WHEREAS, it is necessary to authorize an appropriation and expenditure up to $249,000.00 from the Community Development Block Grant Fund included in the Draft 2023 Annual Action Plan adopted under Ordinance No. 3353-2022; and
WHEREAS, it is necessary to authorize an appropriation, transfer, and expenditure up to $2,000.00 within the General Permanent Improvements Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a construction contract for the CDBG Neighborhood Facilities Renovation - Carol Stewart Village project, with Black Bronco Construction; in an emergency manner in order to reduce project down time and expedite material orders thereby enabling construction to meet the November 2, 2025 deadline of the CDBG grant; all for the immediate preservation of the public health, safety, peace, property and welfare; and NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to enter into a construction contract, on behalf of the Office of Construction Management, with Black Bronco Construction, for the CDBG Neighborhood Facilities Renovation - Carol Stewart Village project, in an amount up to $249,000.00, and to obtain the necessary prevailing wage services from the Department of Public Service and to pay up to a maximum amount of $2,000.00.
SECTION 2. That an appropriation and expenditure up to $249,000.00, or so much thereof as may be needed, is hereby authorized within the Community Development Block Grant Fund - Fund No. 2248, per the account codes in the attachment to this ordinance.
SECTION 3. That an appropriation, transfer and expenditure up to $2,000.00, or so much thereof as may be needed, is hereby authorized in the General Permanent Improvements Fund - Fund No. 7748, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the 2024 Capital Improvements Budget is hereby amended, in the General Permanent Improvements Fund - Fund No. 7748, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.