Explanation
Background:
This ordinance will establish an auditor's certificate and authorize the expenditures for the purchase of needed equipment and vehicles through the City of Columbus Purchasing office. All bids will be obtained and contracts awarded using City Code 329; however, this legislation will set up all the required funding to enter into contracts with the vendors on an as needed basis.
All equipment will be bid through the City of Columbus Purchasing System and all contracts will be approved by the Director of Finance and Management. The equipment list below provides purchases expected during the next six months.
In order to have all the equipment available for the 2015 spring season, it is necessary to authorize this expenditure to have the funding and approval complete when the bidding has been finalized.
Competitive bids will be solicited and opened by the Purchasing Office or obtained through any current universal term contract for the following pieces of equipment:
• Toro Tri-Plex 16 Ft. Cutting Width Mowers
• John Deere Gator Utility Vehicles
• Water Trailers
• Trailers
• Mower Decks
• Toro Dingo Compactor
• Pallet Jacks
• Loader Dock Plating
• Paper Folder
• Mobile Ladders
Emergency Justification: It is necessary to begin soliciting bids and to appropriate the funding for this equipment so that the equipment is available for use in the spring 2015 season.
Fiscal Impact: $260,500.00 is budgeted and available in the Voted Recreation and Parks Bond Fund 702 to meet the financial obligations of these various expenditures.
Title
To authorize the Director of Finance and Management to enter into various contracts for the purchase of equipment and vehicles for the Recreation and Parks Department; to authorize the expenditure of $260,500.00 from the Recreation and Parks Voted Bond Fund; to establish an auditor's certificate in the amount of $260,500.00 for the purchases listed within this legislation; and to declare an emergency. ($260,500.00)
Body
WHEREAS, the Purchasing Office will solicit competitive bids to acquire various equipment and vehicles for the Recreation and Parks Department in accordance with City Code Chapter 329; and
WHEREAS, brass tags for equipment to be replaced will be submitted to the Division of Fleet Management, and all specifications for equipment to be purchased and brass tagged will be approved by the Division of Fleet Management prior to acquisition;
WHEREAS, funding is available for these purchases from unallocated balances within the Voted Parks and Recreation Bond Fund 702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contracts for equipment and vehicles in order to purchase or replace needed equipment thereby preserving the public health, peace, property, safety, and welfare;
NOW, THEREFORE BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into contracts as listed within this legislation on behalf of the Recreation and Parks Department to acquire equipment and vehicles in accordance with City Code Chapter 329.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. For the purpose stated in Section 1, the expenditure of $260,500.00, or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund No. 702 as follows:
Project OCA Code O.L.3 Amount
510040-100001 (Maintenance Equipment) 724001 6651 $260,500.00
SECTION 6. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, responsive, responsible and best bidder(s) to the Director of Recreation and Parks and/or the Director of Finance and Management as per the terms of Columbus City Code Chapter 329.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same