Explanation
BACKGROUND: The Division of Police needs to purchase a portable live scan fingerprinting workstation for the Identification Section. This equipment will allow fingerprinting off-site for large events or in emergency situations. The workstation will be capable of scanning, capturing, storing, retrieving, printing and electronically transmitting fingerprint and palm print records to the Police Division's Identification System.
Bid Information: A formal bid, Solicitation No. SA003085 was opened on November 6, 2008. Bids were received from the following vendors:
Sagem Morpho, Inc. (MAJ) $42,010.00 including 5 year maintenance plan
Identix Inc. (MAJ) $45,719.00 including 5 year maintenance plan.
The five year pricing was requested so that the Division of Police would be able to award based on the total cost over the five years and to be able to budget accordingly for maintenance costs if needed after the initial purchase. Currently, there is sufficient funding in the Law Enforcement Drug Seizure Funds for the entire amount of this contract.
After review of the bids received, the Division of Police recommends acceptance of the bid submitted by Sagem Morpho, Inc., as the lowest, most responsive, responsible bidder meeting all specifications.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Emergency Designation: Emergency legislation is requested to expedite the process of the award so the items may be purchased as soon as possible.
Contract Compliance Number: Sagem Morpho, Inc. 33-0154789, expires 08/15/2009
FISCAL IMPACT: This ordinance authorizes an expenditure of $42,010.00 from the Law Enforcement Drug Seizure Funds for the purchase of a portable fingerprinting workstation.
Title
To authorize and direct the Finance and Management Director to issue a purchase order to Sagem Morpho, Inc. for the Division of Police to purchase a portable live scan fingerprinting workstation, to authorize the expenditure of $42,010.00 from the Law Enforcement Drug Seizure Funds; and to declare an emergency. ($42,010.00)
Body
WHEREAS, the Division of Police needs to purchase a portable live scan fingerprinting workstation for the Identification Section; and
WHEREAS, a formal bid, Solicitation 003085, for a Portable Live Scan Fingerprinting Workstation was received by the Purchasing Office on November 6, 2008; and
WHEREAS, Sagem Morpho, Inc. was the lowest, responsive, responsible and best bidder meeting all specifications; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase a portable live scan fingerprinting workstation for the Identification Section thereby preserving the public peace, property, health, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to issue a purchase order to Sagem Morpho, Inc. for the purchase of a portable live scan fingerprinting workstation for the Division of Police, Department of Public Safety.
SECTION 2. That the expenditure of $42,010.00, or so much thereof as may be needed, be and the same is hereby authorized as follows:
DIV 30-03 | FUND 219 | SUBFUND 016 | OBJ LEVEL (1) 06 | OBJ LEVEL (3) 6643 | OCA 300988
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.