Explanation
BACKGROUND:
This ordinance provides a supplemental appropriation of monies from unappropriated balances within various enterprise, internal service and special revenue funds to support software licenses, mapping enhancements, and hardware and software maintenance for the One Stop Shop. It is necessary to increase appropriation within these funds to acquire licenses for the Division of Water ($25,000) the Division of Electricity ($7,500), the Division of Sewers and Drains ($27,500), the Transportation Division ($20,000) and the Building Services Division ($7,500). Additional appropriation is also needed within the development services fund to purchase enhancements to the digital zoning map ($9,120). In addition, costs for hardware and software maintenance for the One Stop Shop need to be distributed across the city, prorated by installed licenses. Unbudgeted software and hardware maintenance will total an additional $34,612. Development general fund expenditures of $66,189 and development services fund expenditures of $116,334 are already budgeted.
These costs were negotiated at the end of 2002 and were not included in the 2003 budget appropriation. This ordinance will increase the appropriation within the Department of Technology's internal service fund by $131,233.
FISCAL IMPACT:
There is sufficient money in the unappropriated balances of the various funds to cover this supplemental appropriation. Within the general fund, the amount of $66,189 was budgeted in the 2003 budget. This ordinance has no impact on the general fund.
EMERGENCY:
There is an immediate need to appropriate funding for the Department of Technology in fiscal year 2003 to provide for additional licenses, zoning map enhancements and maintenance costs to support the One Stop Shop.
Title
To authorize and direct the supplemental appropriation of $46,392 from the unappropriated balance of the development services special revenue fund, $35,350 from the unappropriated balance of the water operating fund, $10,606 from the unappropriated balance of the electricity operating fund and $131,233 from the unappropriated balance of the technology services fund to provide for additional licenses, zoning map enhancements and maintenance costs to support the One Stop Shop, and to declare an emergency. ($131,233.00)
Body
WHEREAS, the City of Columbus and the development community have entered into a Development Services Memorandum of Agreement, signed in November, 2001, and
WHEREAS, that agreement created the One Stop Shop, in order to improve the efficiency of permit and plan review and approval in the city, and
WHEREAS, the sharing of the One Stop Shop computer system has required additional licenses and distribution of costs across various divisions in the city, and
WHEREAS, details of the licensing for the One Stop Shop tracking system, and the enhancement of the digital zoning map were not completed in time for inclusion in the 2003 budget, and
WHEREAS, details of distribution of funding for hardware and software expenses among the participating agencies were not completed in time for inclusion in the 2003 budget, and
WHEREAS, this ordinance provides supplemental appropriation in various city funds for continued support for the Mayor's One Stop Shop, and
WHEREAS, there is sufficient money in the unappropriated balances of the various enterprise and special revenue funds to cover this appropriation, and
WHEREAS, this ordinance will increase the appropriation within the Department of Technology's internal service fund by $131,233 to fund said purchases, and
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary to authorize this supplemental appropriation, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That from the unappropriated funds in the development services fund No. 240, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2003, the sum of $18,780 is appropriated to the Department of Development, Building Services Division, Department/Division No. 44-03 as follows:
Object Level 1 |
OCA Code |
Object Level 3 |
Amount |
03 |
|
3334 |
$18,780 |
SECTION 2: That from the unappropriated funds in the development services special revenue fund No. 240, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2003, the sum of $27,612 is appropriated to the Department of Public Service, Transportation Division, Department/Division No. 59-09 as follows:
Object Level 1 |
OCA Code |
Object Level 3 |
Amount |
03 |
|
3334 |
$27,612 |
SECTION 3: That from the unappropriated funds in the water operating fund, fund No. 600, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2003, the sum of $35,350 is appropriated to the Department of Public Utilities, Water Division, Department/Division No. 60-09 as follows:
Object Level 1 |
OCA Code |
Object Level 3 |
Amount |
03 |
|
3334 |
$35,350 |
SECTION 4: That from the unappropriated funds in the electricity enterprise fund, fund No. 550, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2003, the sum of $10,606 is appropriated to the Department of Public Utilities, Electricity Division, Department/Division No. 60-07 as follows:
Object Level 1 |
OCA Code |
Object Level 3 |
Amount |
03 |
|
3334 |
$10,606 |
SECTION 5: That from the unappropriated funds in the sewer system operating fund, fund No. 650, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2003, the sum of $38,885 is appropriated to the Department of Public Utilities, Sewers and Drains Division, Department/Division No. 60-05 as follows:
Object Level 1 |
OCA Code |
Object Level 3 |
Amount |
03 |
|
3334 |
$38,885 |
SECTION 6: That from the unappropriated funds in the technology services fund No. 514, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2003, the sum of $131,233 is appropriated to the Department of Technology, Technology Director's Office, Department/Division No. 47-01 as follows:
Fund |
Subfund |
Object Level 1 |
OCA Code |
Object Level 3 |
Amount |
514 |
599 |
03 |
514599 |
3358 |
$20,000 |
514 |
599 |
03 |
514599 |
3369 |
6,576 |
514 |
599 |
03 |
514599 |
3372 |
1,036 |
514 |
240 |
03 |
514240 |
3358 |
7,500 |
514 |
240 |
03 |
514240 |
3369 |
2,160 |
514 |
240 |
03 |
514240 |
3336 |
9,120 |
514 |
600 |
03 |
514600 |
3358 |
25,000 |
514 |
600 |
03 |
514600 |
3369 |
8,840 |
514 |
600 |
03 |
514600 |
3372 |
1,510 |
514 |
550 |
03 |
514550 |
3358 |
7,500 |
514 |
550 |
03 |
514550 |
3369 |
2,653 |
514 |
550 |
03 |
514550 |
3372 |
453 |
514 |
650 |
03 |
514650 |
3358 |
27,500 |
514 |
650 |
03 |
514650 |
3369 |
9,724 |
514 |
650 |
03 |
514650 |
3372 |
1,661 |
|
|
|
|
Total |
$131,233 |
SECTION 7: That the monies in the foregoing Section 6 shall be paid upon order of the Director of the Department of Technology, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 8: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.