Explanation
Background:
This ordinance authorizes the Public Service Director to enter into contracts for the Facilities Management Division in order to renovate the HVAC controls at the Columbus Health Department building at 240 Parsons Avenue. Due to serious time constraints, the Department is requesting a waiver of the competitive bidding provisions of the Columbus City Codes to enter into these contracts, not to exceed $120,000.00. Currently, the HVAC controls at the Health Department are sporadically inoperable. In the first two weeks of November 2004, the building's heating system was inoperable five separate days. If the heating system fails during colder weather, various Health Department programs could be jeopardized. Programs housed in the Health Department building include the Sexually Transmitted Disease, HIV/AIDS Clinic, the Tuberculosis Clinic, the Immunization Clinic, the Alcohol and Drug Abuse Program, the Women, Infant, and Children Program, and the Community Dental Program. It will be necessary for the Public Service Department, Facilities Management Division to select a contractor to perform an evaluation of the current system and then to select a contractor to renovate the system.
Emergency action is requested to allow this project to proceed as quickly as possible, thereby reducing the likelihood that heating will be lost in the building during cold weather, causing substantial disruption of important Health Department programs.
Fiscal Impact: This contract is not presently budgeted in the Facilities Management 2004 Capital Improvement Budget. However, the Facilities Management Division was able to cancel $244,117.50 from the ECCO Family Health Center project which has been completed. Therefore, $120,000.00 is available in the Facilities Management Capital Improvement Fund to complete the HVAC controls renovation at the Columbus Health Department.
Title
To amend the Facilities Management Division's 2004 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects in the Facilities Management Capital Improvement Fund; to authorize the Public Service Director to enter into contracts for the Facilities Management Division for the renovation of the HVAC controls at the Health Department, 240 Parsons Avenue; to authorize the expenditure of $120,000.00 from the Facilities Management Capital Improvement Fund, to waive the competitive bidding provisions of the Columbus City Codes; and to declare an emergency. ($120,000.00)
Body
WHEREAS, the HVAC controls at the Health Department building at 240 Parsons Avenue are in serious disrepair and in need of renovation; and
WHEREAS, it is necessary for the Public Service Department, Facilities Management Division to enter into contracts in order to renovate the HVAC controls at the Health Department; and
WHEREAS, it is necessary to transfer funds within the Facilities Management Capital Improvement Fund; and
WHEREAS, it is in the best interest of the Public Service Department, Facilities Management Division to waive the competitive bidding requirements of the Columbus City Codes, and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Facilities Management Division, in that it is immediately necessary to authorize the Public Service Director to enter into contracts for the renovation of the HVAC controls at the Health Department, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2004 Facilities Management Capital Improvement Budget is hereby amended as follows:
CURRENT CIB:
Dept/Div: 59-07|Fund: 733|Project Number 570030|Project Name - Facility Renovation|Amount $5,452,196
REVISED CIB:
Dept/Div: 59-07|Fund: 733|Project Number 570030|Project Name - Facility Renovation|Amount $5,572,196
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Facilities Management Capital Improvement Fund as follows:
FROM:
Dept/Div: 59-07|Fund: 733|Project Number 570042|Project Name - ECCO Family Health| Amount $120,000.00
TO:
Dept/Div: 59-07|Fund: 733|Project Number 570030|Project Name - Facility Renovation|Amount $120,000.00
SECTION 3. That the Public Service Director is hereby authorized to enter into a contract or contracts for the Facilities Management Division for the renovation of the HVAC controls at the Health Department building, 240 Parsons Avenue.
SECTION 4. That the expenditure of $120,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 59-07
Fund: 733
Project: 570030
OCA Code: 643437
Object Level 1: 06
Object Level 3: 6601
Amount: $120,000.00
SECTION 5. That the Council finds it in the best interest of the City of Columbus to waive requirements of competitive bidding for the renovation of the HVAC controls at the Health Department, and does hereby waive provisions of Sections 329.05 and 329.06 of the Columbus City Codes.
SECTION 6. That City Council understands that it is manifestly impractical to formally bid this project without the possibility of adverse impact upon the building and its occupants, and that the decision as to what firm, or firms, to contract for the aforementioned project will be decided by the Public Service Director.
Section 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.