Explanation
BACKGROUND: The City of Columbus Department of Public Utilities initiated the Construction Administration/Inspection (CA/CI) Request for Proposals in order to establish Construction Administration and Inspection Services contracts for projects with the Division of Water (DOW), for Sewerage System Engineering projects with the Division of Sewerage and Drainage (DOSD), and for Engineering Section projects with the Division of Power (DOP). The Department selected five (5) firms to provide these services during 2020, 2021, and 2022. Each contract will be modified as needed during the three (3) year period for additional projects. This original agreement with H.R. Gray & Associates will include construction administration/inspection services for the following projects:
• Division of Sewerage and Drainage, Stormwater Section’s Holton Park and Eureka Avenue Green Infrastructure Improvements Project, CIP No. 611030-100000; Planning Area = 52 - Westland; $67,845.34
• Division of Sewerage and Drainage General Construction projects, CIP No. 650800-100038; Planning Area = 99 - Citywide; $50,000.00
• Division of Water General Construction projects, CIP No. 690549-100011; Planning Area = 99 - Citywide; $50,000.00
PROCUREMENT: The Department of Public Utilities advertised a Request for Proposals (RFP’s) from September 25, 2019 through October 25, 2019 pursuant to the overall requirements of City Code Section 329 in order to solicit proposals for construction administration and inspection services. Ten (10) proposals were received and reviewed, and it was determined that five (5) firms best met the needs of the Department of Public Utilities. Those five (5) firms which were selected to provide CA/CI Services include: DLZ Ohio, EMH&T, H.R. Gray & Associates, Resource International, and Stantec Consulting Services. (Selected firms are in bold below)
|
Name |
CC No. |
Exp. Date |
Vendor City/State |
Status |
|
|
CTL Engineering |
31-0680767 |
8/1/2020 |
004209 |
Columbus, OH |
MBE |
|
DLZ Ohio |
31-1268980 |
1/2/2021 |
004939 |
Columbus, OH |
MBR |
|
EMH&T |
31-0685594 |
12/17/2021 |
004214 |
Columbus, OH |
MAJ |
|
HR Gray |
31-1050479 |
6/26/2021 |
004640 |
Columbus, OH |
MAJ |
|
Prime CMS |
31-0803677 |
2/28/2021 |
024771 |
Columbus, OH |
MAJ |
|
Quality Control |
34-1545509 |
4/2/2020 |
025185 |
Bedford, OH |
MAJ |
|
Resource Intl. |
31-0669793 |
5/21/2020 |
004197 |
Columbus, OH |
MAJ |
|
Smoot |
31-1224826 |
3/30/2020 |
004871 |
Columbus, OH |
MBE |
|
Stantec |
11-2167170 |
8/1/2021 |
000462 |
Columbus, OH |
MAJ |
|
True Inspection |
26-1737051 |
10/31/2022 |
011399 |
Columbus, OH |
MBR |
SUMMARY OF TASKS: Work to be completed by this contract consists of providing construction administration and inspection services on an “as-needed” basis. The work will include construction administration and inspection services for various projects such as construction of sewers, water mains, elevated storage tanks, booster stations, and transmission and distribution power systems. Construction administration and inspection services may include part- or full-time inspection on construction projects, leading construction progress meetings, taking survey coordinates, providing necessary testing, recommending change orders and contract extensions based on field conditions, submitting pay applications for the contractor, preparing and maintaining a punch list, etc.
MULTI-YEAR CONTRACT: The Department anticipates requesting additional future modifications to this contract as new construction projects begin over the next three (3) years.
PROJECT TIMELINE: This contract is planned for three (3) years, 2020, 2021, and 2022.
Contract Compliance No.: H.R. Gray & Associates | 31-1050479 | Exp. 6/26/21 | MAJ
Emergency Designation: Emergency legislation is not requested at this time.
Economic Impact: The contract is for construction administration and inspection services. This work will ensure the Department’s construction projects are done correctly and will last the anticipated service life.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against H.R. Gray & Associates.
Fiscal Impact:
A transfer of $2,845.34 is needed within the Storm Sewer Bonds Fund, Fund No. 6204.
There are sufficient funds within the Sanitary G.O. Bonds Fund, Fund No. 6109.
There are sufficient funds within the Water G.O. Bonds Fund, Fund No. 6006.
An amendment to the 2019 Capital Improvements Budget will be necessary.
Title
To authorize the Director of Public Utilities to enter into an agreement for Construction Administration and Inspection Services with H.R. Gray & Associates for various sewer and water projects; to authorize a transfer and expenditure up to $67,845.34 within the Storm Sewer Bonds Fund; to authorize an expenditure up to $50,000.00 within the Sanitary G.O. Bonds Fund; to authorize an expenditure up to $50,000.00 within the Water G.O. Bonds Fund; and to amend the 2019 Capital Improvements Budget. ($167,845.34)
Body
WHEREAS, the Department of Public Utilities advertised a Request for Proposals for the Construction Administration/Construction Inspection services; and
WHEREAS, H.R. Gray & Associates was one of five (5) firms selected to provide these services according the criteria specified in Columbus City Code Chapter 329; and
WHEREAS, it is necessary for the City to enter into a construction administration and inspection agreement with H.R. Gray & Associates for the following projects: Division of Sewerage and Drainage, Stormwater Section’s Holton Park and Eureka Avenue Green Infrastructure Improvements Project, CIP No. 611030-100000; Division of Sewerage and Drainage General Construction projects, CIP No. 650800-100038; and Division of Water General Construction projects, CIP No. 690549-100011; and
WHEREAS, it has become necessary in the usual daily operation of the Divisions of Sewerage and Drainage and Water, Department of Public Utilities, to authorize the Director to enter into a professional engineering services agreement with H.R. Gray & Associates for construction administration and inspection services, for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering services agreement with H.R. Gray & Associates 3770 Ridge Mill Drive, Columbus, OH 43206; for construction administration and inspection services, in accordance with the terms and conditions as shown in the contracts on file with the Department of Public Utilities.
SECTION 2. That the expenditure of $67,845.34 or so much thereof as may be needed, is hereby authorized in Fund 6204, Storm Sewer Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $50,000.00 or so much thereof as may be needed, is hereby authorized in Fund No. 6109 - Sanitary G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $50,000.00 or so much thereof as may be needed, is hereby authorized in Fund No. 6006 - Water G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the 2019 Capital Improvements Budget is hereby amended in Fund 6204 - Storm Sewer Bonds Fund, per the accounting codes in the attachment to this ordinance.
Project ID | Project Name | Current Authority | Revised Authority | Change
P611037-100000 (NEW) | Krieger Ct. SSI's | $649,872 | $647,027 | -$2,845
P611030-100000 (NEW) | Holton /Eureka GI Imp’s | $65,000 | $67,845 | +$2,845
SECTION 6. That said engineering company, H.R. Gray & Associates, shall conduct the work to the satisfaction of the Director of Public Utilities, the respective Administrators of the Division of Water, Division of Power, and Division of Sewerage and Drainage.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 11. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.