Explanation
BACKGROUND: To authorize and direct the Director of Public Safety to modify and extend the contract with LexisNexis Risk & Information Analysis, for the purpose of providing continued computer investigative database access for background searches. The Real Time Phones upgrade to the current Phones Plus feature was added to the existing flat rate plan for 130 users in 2010. The original contract, EL008134, took effect March 1, 2008, and includes the option to renew for three additional, one-year terms. This renewal will be the fourth year (of four) including the upgraded feature. There is also a need to appropriate $74,244.00 in the Division's Law Enforcement Seizure Funds for the purchase of these services.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No: 41-1815880, LexisNexis Risk & Information Analysis, expires 04/18/2013
Emergency Designation: Emergency legislation is requested so that the contract can be immediately modified and extended for the fourth and final year of services allowed under renewal terms of the original contract. The current contract expired on February 28, 2011.
FISCAL IMPACT: This ordinance authorizes an appropriation and expenditure of $74,244.00 from the Law Enforcement Contraband Seizure Fund with LexisNexis Risk & Information Analysis for the Division of Police. Since this purchase will be made with Law Enforcement Contraband Seizure Funds, there will be no impact to the financial status of the General Fund. The Division of Police encumbered or spent 67,620.00 in 2010, $50,844.00 in 2009 and $44,500.00 in 2008 for these services.
Title
To authorize an appropriation in the Law Enforcement Seizure Funds; to authorize and direct the Director of Public Safety to modify and extend the contract with LexisNexis Risk & Information Analysis for computer database access for background searches for the Division of Police; to authorize the expenditure of $74,244.00 from the Law Enforcement Contraband Seizure Fund; and to declare an emergency ($74,244.00)
Body
WHEREAS, there is a need to appropriate Law Enforcement Seizure Funds: and
WHEREAS, the Director of Public Safety wishes to modify and extend a contract for computer database access for investigative record searches with LexisNexis Risk & Information Analysis; and
WHEREAS, this database search availability is crucial to investigative personnel; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to modify and extend original contract EL008134 which expired February 28, 2011, thereby preserving the public peace, property, health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of Public Safety, be and is hereby authorized and directed to modify and extend for the fourth contract year with LexisNexis Risk & Information Analysis, for computer database access for investigative record searches and an existing feature upgrade for the Division of Police.
SECTION 2. That the City Auditor is hereby authorized to appropriate $74,244.00 within the unallocated balance of the Law Enforcement Seizure Funds as follows:
| DIV 30-03 | FUND 219 | OBJ LEVEL (1) 03 | OBJ LEVEL (3) 3367 | OCA 300988| SUB FUND 016
SECTION 3. That the expenditure of $74,244.00, or so much thereof as may be needed, be and the same is hereby authorized as follows:
| DIV 30-03 | FUND 219 | OBJ LEVEL (1) 03 | OBJ LEVEL (3) 3367 | OCA 300988| SUB FUND 016
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.