Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to enter into an engineering agreement with Black and Veatch, in the amount of $2,663,185.00 for professional engineering services for the OSIS Augmentation and Relief Sewer (OARS), Phase 1 Project for the Division of Sewerage and Drainage, and authorizes the expenditure of $2,663,185.00 from the Sanitary Build America Bond (B.A.B.s) Fund.
This work will require the firm to provide professional construction management services for the OSIS Augmentation and Relief Sewer (OARS) Phase I and II projects. These services will provide construction administration and management including construction inspection, construction and startup coordination, reporting, budgeting, scheduling, document tracking, and other related tasks to ensure the City receives a quality product in conformance with Contract Documents.
The Construction phase of the OARS project will extend to June 2015. It is expected that construction management services will be required into 2015 to ensure proper project completion. CA/CI services will be required immediately upon contract execution. This contract will have multiple modifications in order to best meet project needs. The cost for the 2010 project will be $2,663,185.
A. Future Modifications:
Projected costs to be completed in future Contract Modifications:
Original Legislation 2010 - $2,663,185
Modification #1 2011 - $4,703,275
Modification #2 2012 - $7,875,638
Modification #3 2013 - $7,994,226
Modification #4 2014 - $6,185,975
Modification #5 2015 - $1,595,015
B. Procurement Information: The Division advertised Request for Proposals (RFP's) for the subject services in the City Bulletin in accordance with the provisions of Section 329.14 of Columbus City Codes. The Division of Sewerage and Drainage received technical proposals on November 6, 2009 from the following companies:
Name C.C. No. City/State Maj/MBE/FBE
Black and Veatch 43-1833073 Kansas City, Mo. MAJ
Parsons Brickerhoff 11-1531569 Columbus, OH MAJ
These proposals were reviewed and ranked by a Professional Engineering Services Selection Committee in order to determine the consultant best qualified to provide the services for this project. The committee ranked the proposals on quality and feasibility. After careful consideration, the committee recommended that Black and Veatch be selected to provide the engineering services for this project for which the Division Administrator has concurred.
.
C. Contract Compliance No.: 43-1833073 | Expires: Expires: 10/30/2011 | MAJ
D. Emergency Designation: Emergency designation is not requested.
2. FISCAL IMPACT:
This ordinance authorizes the City Auditor to transfer $2,663,185.00 in funds from the Sanitary Build America Bond (B.A.B.s) Fund for this expenditure and to amend the 2010 Capital Improvements Budget to establish sufficient budget authority for this expenditure for the Division of Sewerage and Drainage.
Title
To authorizes the Director of Public Utilities to enter into an engineering agreement with Black and Veatch in the amount of $2,663,185.00 for professional engineering services for the OSIS Augmentation and Relief Sewer (OARS), Phase 1 Project; to transfer within and expend $2,663,185.00 from the Sanitary Build America Bond (B.A.B.s) Fund; and to amend the 2010 Capital Improvements Budget to establish sufficient budget authority for this expenditure for the Division of Sewerage and Drainage. ($2,663,185.00)
Body
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities, hereby requests this City Council to authorize the Director of Public Utilities to enter into an agreement for professional engineering services with Black and Veatch, in the amount of $2,663,185.00 in order to provide engineering services for the OSIS Augmentation and Relief Sewer (OARS), Phase 1 Project; and
WHEREAS, the procurement was conducted in accordance with the Request For Proposals (RFP) process set forth in Section 329.14, Columbus City Codes, 1959: two proposals were received and the Division determined Black and Veatch was qualified to provide the services for this project; and
WHEREAS, it is necessary to authorize the transfer within of $2,663,185.00 from the Sanitary Build America Bond (B.A.B.s) Fund for purposes of providing sufficient funding for the aforementioned project expenditure; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Sanitary Build America Bond (B.A.B.s) Fund; and
WHEREAS, it is necessary to amend the 2010 Capital Improvements Budget to provide sufficient authority for increasing a capital project account; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to enter into an agreement for professional engineering services with Black and Veatch for the OSIS Augmentation and Relief Sewer (OARS), Phase 1 Project, at the earliest practical date for the preservation of the public health, peace, property, safety, and welfare; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to enter into an agreement for professional engineering services with Black and Veatch, 4016 Townsfair Way, Suite 200, Columbus, Ohio 43219, in order to provide engineering services for the OSIS Augmentation and Relief Sewer (OARS), Phase 1 Project.
Section 2. That the City Auditor is hereby authorized to transfer $2,663,185.13 within the Department of Public Utilities Division of Sewerage and Drainage, Dept/Div. No. 60-05, Sewerage and Drainage Sanitary Build America Bond (B.A.B.s) Fund, Fund No. 668, Object Level Three 6676, as follows:
From:
Project No. | Project Name | OCA Code | change
650360-100001 | WWTF Upgrade General Program | 664360 | (-$1,438,000.00)
650691-100001 | OSIS Downtown Odor CA/CI Project | 651691 | (-$1,201,355.13)
To:
Project No. | Project Name | OCA Code | change
650704-100001 | OSIS Augmentation and Relief Sewer (OARS), Phase 1 | 651704 | (+$2,639,355.13)
Section 3. That the City Auditor be and hereby is authorized to expend a total of $2,663,185.13 from the Sanitary Sewer Build America Bond (B.A.B.s) Fund into the OSIS Augmentation and Relief Sewer (OARS), Phase 1 Proj. | Fund 668 | Div. 60-05 | Proj. 650704-100001 | 651704 | Object Level Three 6676.
Section 4. That the 2010 Capital Improvements Budget Ordinance 0564-2010 is hereby amended as follows, to provide sufficient budget for the award of the agreement stated herein:
Project No. | Project Name | Current Authority | Revised Authority | (Change)
650360-100001 | WWTF Upgrade General Program (carryover) | $3,438,000 | $2,000,000 | (-$1,438,000)
650691-100001 | OSIS Downtown Odor CA/CI (carryover) | $2,000,000 | $798,645 | (-$1,201,356)
650704-100001 | OSIS Augmentation and Relief Sewer (OARS), Phase 1| $23,830 | $2,663,185 | (+$2,639,356)
Section 5. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 8. That the said firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage
Section 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.