Explanation
Background: This legislation authorizes the Public Service Director to enter into a professional services contract for the Facilities Management Division with Harris Design Services, Inc. for professional engineering services associated with the renovation of 2609 McKinley Avenue. This building is occupied by the Police Division and formerly housed the Police Academy. This project will lead to the construction of a pre-engineered 7,700 square foot metal structure to maintain vehicle storage and the renovation of the existing office facility. The pre-engineered structure will include the design of all normal building components, including a driveway, a parking lot, landscaping, stairways, and a pedestrian bridge from the building to the existing office structure. The renovation of the existing office space will include fire alarm and security system upgrades, office and restroom renovations, and painting.
Harris Design Services, Inc. will be responsible for design and construction administration. The design phase will include meetings with the City through the completion of an agreed upon final product, zoning, drawings, specifications, and the bid process. The construction administration phase will include shop drawings and submittal review, change order process, pay request review/approval, and weekly progress meetings. The purpose of this renovation and construction is to modify and improve the facility for use by the SWAT team, and to allow the relocation of Precinct 1 into space currently occupied by SWAT. This move will reduce the City's current lease obligation to house Precinct 1, and will locate Precinct 1 more centrally within its geographical area of responsibility.
Formal Requests for Statements of Qualifications (RFSQ) were solicited by the Public Service Department in the City Bulletin from January 20, 2005 through February 10, 2005. The City received eight minimally compliant proposals (2 AFA, 2 FBE, 1 MBR). A five-member evaluation committee reviewed the statements. Two members were from the Police Division, and one each were from the Public Service Department, Equal Business Opportunity Commission Office, and the Facilities Management Division.
The committee ranked the statements of qualifications as follows: Harris Design Services, Inc. (AFA) 884; Mull & Weithman Architects, Inc. 866; DLZ Ohio, Inc. (MBR) 843; Shremshock Architects, Inc. 791; Braun & Steidl Architects, Inc. 766; Prime Engineering & Architecture, Inc. (FBE) 756; Hardlines Design Company (FBE) 721; Moody/Nolan Ltd., Inc. (AFA) 647. Three of the committee members ranked Harris Design Services, Inc. as most qualified, with one ranking Harris Design Services, Inc. second-most qualified and one ranking Harris Design Services, Inc. fifth-most qualified. Two of the committee members ranked Mull & Weithman Architects, Inc. as most qualified.
Emergency action is requested so that work may begin as quickly as possible to improve the SWAT operations and to reduce lease costs by relocating Precinct 1.
Fiscal Impact: The Police Division budgeted $1,440,000.00 in the 2004 Capital Improvement Budget for the completion of this project, including professional services and construction. The actual project will be bid once the engineering is complete. The total cost of this professional engineering services contract is $213,700.00. Harris Design Services, Inc. Contract Compliance Number 31-1755541, exp. 04/13/2008.
Title
To authorize the Public Service Director to enter into contract for the Facilities Management Division with Harris Design Services, Inc. for professional engineering services related to the renovation of 2609 McKinley Avenue, to authorize the expenditure of $213,700.00 from the Safety Voted Bond Fund, and to declare an emergency. ($213,700.00).
Body
WHEREAS, the Police Academy was previously housed at 2609 McKinley Avenue, and
WHEREAS, it is now necessary to renovate 2609 McKinley Avenue in order to improve the facility for the SWAT division and to relocate Precinct 1 into the area currently occupied by SWAT, and
WHEREAS, eight firms submitted proposals and Harris Design Services, Inc. achieved the highest score from a five-person Evaluation Committee, and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Facilities Management Division, in that it is immediately necessary to authorize the Public Service Director to contract with Harris Design Services, Inc. for professional services associated with the renovation of 2609 McKinley Avenue, to include the addition of a 7,700 square foot pre-engineered building; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director is hereby authorized to contract with Harris Design Services, Inc. for professional services associated with the renovation of 2609 McKinley Avenue, including the addition of a 7,700 square foot pre-engineered building.
SECTION 2. That the expenditure of $213,700.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021
OCA Code: 644476
Object Level 1: 06
Object Level 3: 6620
Amount: $213,700.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.