Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement(s) on behalf of the Division of Fire for telephone services from an existing Universal Term Contract established by the Purchasing Office with AT&T in the amount of $200,000.00. The Division of Fire utilizes AT&T telephone services on an annual basis in the Fire Stations and other facilities throughout the Division of Fire.
Bid Information: A Universal Term Contract exists for these services.
Contract Compliance: 34-0436390
Emergency Designation: Emergency action is requested as funds are needed to ensure these services can continue without interruption.
FISCAL IMPACT: The Division of Fire budgeted $320,000.00 in the 2024 general fund operating budget for telephone services from AT&T. The Division encumbered/spent approximately $100,000.00 thus far in 2024; $300,000.00 in 2023, and $500,000.00 in 2022 for telephone services.
Title
To authorize and direct the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement(s) on behalf of the Division of Fire for telephone services from an existing Universal Term Contract with AT&T; to authorize the expenditure of $200,000.00 from the General Fund; and to declare an emergency. ($200,000.00)
Body
WHEREAS, there is a need to purchase telephone services for the Division of Fire; and
WHEREAS, a Universal Term Contract with AT&T, established by the Purchasing Office, exists for these services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to authorize the Director of the Department of Finance and Management to associate all general budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of telephone services to ensure these services can continue without interruption, for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized and directed to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement(s), on behalf of the Division of Fire, for telephone services in accordance with the existing Universal Term Contract established by the Purchasing Office with AT&T for such purpose.
SECTION 2. That the expenditure of $200,000.00, or so much thereof as may be necessary, be and is hereby authorized from the General Fund 1000-100010 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.