Explanation
1. BACKGROUND
The Department of Public Service, Division of Design and Construction administered the Morse Road Phase 2 project, The project limits were from Indianola Avenue to Karl Road and was designed to promote neighborhood livability, pedestrian friendliness, and business retention and expansion.
The roadway improvement featured landscaped medians, street trees in new grassy tree lawns, bike lanes (2.4 miles), mast arm signals, sidewalks (2.4 miles), curb ramps, street and pedestrian lighting, curb and gutter, and storm sewer improvements.
All overhead utility lines were additionally relocated to single pole lines on both the north and south sides of Morse Road. Since the aerial utilities are being moved for aesthetic purposes, this relocation expense is reimbursable to the utility companies including American Electric Power (AEP).
This legislation authorizes additional funding for to provide payment to AEP on behalf of the Department of Public Service and to pay the final AEP invoice received.
2. CONTRACT COMPLIANCE
Columbus Southern Power Company dba American Electric Power (AEP) contract compliance number is 31-4154203. The expiration date for their contract compliance is 2/1/12.
3. FISCAL IMPACT
Funding for this purpose is budgeted within the 2011 Capital Improvement Budget.
4. EMERGENCY DESIGNATION
Emergency action is requested to ensure proper accounting practices and to make this payment to American Electric Power at the earliest possible time.
Title
To authorize the Director of Public Service to pay American Electric Power Company for utility relocation costs incurred in conjunction with the Morse Road Phase 2 Project for the Division of Design and Construction; to authorize the transfer of funds within and from the Streets and Highways G.O. Bonds Fund to the Fed-State Highway Engineering Fund; to appropriate and authorize the expenditure of up to $267,605.27 within the Fed-State Highway Engineering Fund; and to declare an emergency. ($267,605.27)
Body
WHEREAS, the City of Columbus, Department of Public Service, Division of Design and Construction, required utility relocation work to be performed by American Electric Power Company for the Morse Road Phase 2 project; and
WHEREAS, ordinance 1761-2005 previously established funding for utility relocation expenses for this project; and
WHEREAS, after AEP calculated final costs and negotiated with the City, the amount previously established to provide payment was insufficient, and
WHEREAS, AEP has since submitted an invoice for these expenses and it is necessary authorize additional funds for this expense, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Division of Design and Construction, in that it is necessary to provide payment to AEP to insure that this payment occurs at the earliest possible time and up to date financial posting procedures are adhered to; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to pay American Electric Power Company, P.O Box 24409, Canton, OH, 44701 in an amount up to $267,605.27 for utility relocation work performed in connection with the Morse Road Phase 2 project for the Division of Design and Construction.
SECTION 2. That the transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund be authorized as follows:
Transfer from
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530052-100004 / Morse Road Area Investment - Morse Road Phase 2 / 06-6600 / 745204 / $267,605.27
Transfer to
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530052-100004 / Morse Road Area Investment - Morse Road Phase 2 / 10-5501 / 745204 / $267,605.27
SECTION 3. That the transfer of funds between the Streets and Highways G.O. Bonds Fund and the Fed-State Highway Engineering Fund be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530052-100004 / Morse Road Area Investment - Morse Road Phase 2 / 10-5501 / 745204 / $267,605.27
Transfer to:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 596009-100000 / Morse Road - Phase 2 / 80-0886 / 591293 / $267,605.27
SECTION 4. That the sum of $267,605.27 or so much thereof as may be needed is hereby appropriated within the Fed-State Highway Engineering Fund, number 765, as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 596009-100000 / Morse Road - Phase 2 / 06-6600 / 591293 / $267,605.27
SECTION 5. That the expenditure of up to $267,605.27 or so much thereof as may be needed is hereby authorized from the Fed-State Highway Engineering Fund, number 765, as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 596009-100000 / Morse Road - Phase 2 / 06-6631 / 591293 / $267,605.27
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.