Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology (DoT) to renew an annual support and maintenance agreement, with Environmental Systems Research Institute, Inc. (ESRI), for upgrades and support services associated with the city's geographic information system (GIS). This GIS system supports several business applications, such as web-based applications utilized by city residents and city employees, crime mapping, My Neighborhood, Capital Improvement Projects Map, and the Zoning Map applications, Citywide desktop software used for data maintenance and analysis, as well as other GIS data products.
The City of Columbus, Department of Technology entered into a support services contract, associated with EL003467, provided by ESRI, as authorized by Columbus City Council (Ordinance No. 0976-02) in July 2002. The passage of this ordinance will allow DoT to continue with the needed services with a coverage period from April 15, 2009 through April 14, 2010. The original agreement provided language that allowed for renewals, mutually agreed by all parties, at the end of each contract anniversary date.
FISCAL IMPACT:
The renewal of ESRI support maintenance is budgeted and available in the 2009 Information Services Fund's budget and will cover the time period from April 15, 2009 through April 14, 2010 in the amount of $81,724.96. During the past two years the Department of Technology expended $74,210.42 (2007) and $73,194.92 (2008) for related services. The current contract aggregate total, through this and prior renewals, is $594,893.70.
EMERGENCY: Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
CONTRACT COMPLIANCE:
Vendor Environmental Systems Research Institute, Inc. (ESRI) - 95-2775732 Expiration Date: 5/21/2010
Title
To authorize the Director of the Department of Technology to renew an existing contract with Environmental Systems Research Institute, Inc. for annual software maintenance and support services, to authorize the expenditure of $81,724.96 from the Department of Technology Information Services Fund; and to declare an emergency. ($81,724.96)
Body
WHEREAS, this legislation will authorize the Director of the Department of Technology (DoT) to renew an annual support and maintenance agreement, with Environmental Systems Research Institute, Inc. (ESRI), for upgrades and support services associated with the city's geographic information system (GIS), and
WHEREAS, this GIS system supports several business applications, such as web-based applications utilized by city residents and city employees, crime mapping, My Neighborhood, Capital Improvement Projects Map, and the Zoning Map applications, Citywide desktop software used for data maintenance and analysis, as well as other GIS data products, and
WHEREAS, the City of Columbus, Department of Technology entered into a support services contract, associated with EL003467, provided by ESRI, as authorized by Columbus City Council (Ordinance No. 0976-02) in July 2002, and
WHEREAS, the passage of this ordinance will allow DoT to continue with the needed services with a coverage period from April 15, 2009 through April 14, 2010 in the amount of $81,724.96. The original agreement provided language that allowed for renewals, mutually agreed by all parties, at the end of each contract anniversary date, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology to renew an existing contract, to continue uninterrupted services associated with the GIS system, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to renew an annual maintenance and support contract, for services with Environmental Systems Research Institute, Inc. which supports the GIS system. This renewal has a coverage period from April 15, 2009 through April 14, 2010, in the amount of $81,724.96.
SECTION 2: That the expenditure of $81,724.96 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514|Subfund: 001|OCA Code: 470202|Obj. Level 1: 03|Obj. Level 3: 3369|
Amount: $81,724.96
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.