Explanation
BACKGROUND
This legislation is to authorize the Director of the Department of Technology and the Director of the Department of Columbus Public Health to renew an annual license support contract for SAS statistical software, provided by SAS Institute, Inc., for the Department of Columbus Public Health. The original agreement (associated with purchase order ED034681) was established in December 2007, and most recently renewed by authority of ordinance 0707-2011, passed June 13, 2011, through purchase order EL011910. This ordinance will provide for software licensing from August 1, 2012 through July 31, 2013 at a cost of $9,070.
This license is utilized by the Office of Assessment & Surveillance at Columbus Public Health, to accomplish public health data management, processing, and analysis. Also, this license provides Columbus Public Health with public health information for decision making and policy development within the city and to external agencies/partners.
Due to the extensive scripts/programs that have already been written using the SAS language and are being used to produce the current data management, processing and analysis, it is not in the City's best interests to utilize an alternative data processing and statistical analysis solution. Switching products would require extensive staff training on a different application's processes and language, thereby decreasing efficiency and work productivity. The SAS Institute is the sole source provider of license renewals, so this ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code, Section 329.07.
FISCAL IMPACT:
In 2010 and 2011, $8,730.00 and $8,900.00 was expended respectively each year for software license support in accordance with SAS statistical software by SAS Institute Inc. The 2012 cost associated with this renewal, in the amount of $9,070.00, has been budgeted and available within the Department of Technology Internal Services Fund. The aggregate contract total including this request is $51,990.00.
CONTRACT COMPLIANCE:
Vendor: SAS Institute Inc. CC#/F.I.D#: 56 - 1133017 Expiration Date: 4/25/2013
Title
To authorize the Director of the Department of Technology and the Director of the Department of Columbus Public Health, to renew an annual software license support contract for SAS statistical license, provided by SAS Institute Inc., for the Department of Columbus Public Health, in accordance with the sole source provisions of the Columbus City Codes; and to authorize the expenditure of $9,070.00 from the Department of Technology, Internal Services Fund. ($9,070.00)
Body
WHEREAS, this legislation is to authorize the Director of the Department of Technology and the Director of the Department of Columbus Public Health to renew an annual software license support contract for SAS statistical software, provided by SAS Institute Inc., for the Department of Columbus Public Health, and
WHEREAS, this software is utilized by the Office of Assessment & Surveillance at Columbus Public Health, to accomplish public health data management, manipulation, and analysis. Also, this software provides Columbus Public Health with public health information for decision making and policy development within the city and to external agencies/partners. The contract coverage period is August 1, 2012 through July 31, 2013, and
WHEREAS, this renewal is in accordance with the sole source provisions of the Columbus City Codes, Section 329.07, and
WHEREAS, it is necessary to maintain on-going support and to allow for uninterrupted daily operations for the preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology and the Director of the Department of Columbus Public Health, be and is hereby authorized to renew an annual software license support contract for SAS statistical software, provided by SAS Institute Inc., for the Department of Columbus Public Health. This contract has a coverage period of August 1, 2012 through July 31, 2013, in the amount of $9,070.00
SECTION 2: That the expenditure of $9,070.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: 47-01|Fund: 514|Sub-fund: 010|OCA Code: 500147|Obj. Level 1:03|Obj. Level 3: 3369|Amount: $9,070.00
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contracts modifications associated with this ordinance.
SECTION 4: That this agreement is being established in accordance with the sole source provisions of the Columbus City Codes, Section 329.07.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.