Explanation
1. BACKGROUND:
This ordinance authorizes the Director of Technology, on behalf of the Department of Finance and Management, to modify a contract with Euna Solutions, Inc for the citywide Planning, Budgeting & Forecasting project.
The City of Columbus, Department of Finance and Management is implementing a system that will enable citywide coordination and collaboration by building transparency in Planning, Budgeting, and Forecasting. The platform will assist with translating Columbus’ long-term vision, which serves as the unifying path forward, with clear priorities and goals, aligning the city’s efforts across departments and teams. Together, the visibility to the work along with the progress of it will ensure that we continue to drive measurable impact for the residents and neighborhoods we serve.
Ordinance 2863-2025 authorized the Department of Technology, on behalf of the Department of Finance and Management to enter into contract with Euna Solutions to implement a platform to assist in the implementation of the above mentioned project. A formal request for proposals solicitation was published via RFQ030996 for the software. The proposals were evaluated by a seven-member evaluation committee, based upon various criteria including competence, quality and feasibility, ability, past performance, project approach, clarity and efficiency, and price, which evaluation resulted in a recommendation to the Director of the Department of Finance and Management to award a contract for such services, upon successful negotiation, to Euna Solutions, Inc. The term of the proposed contract with Euna Solutions, Inc. is one (1) year, to be effective from the established purchase order date (November 13, 2026), with the option to renew for four (4) additional one (1) year terms.
As the project has progressed, it has become evident that a change order needs to be processed that will affect the delivery of milestones for the project. In order to accommodate these change Euna Solutions has agreed to extend the first year of the contract to May 10, 2027 and delay scheduled payments to accommodate the new project schedule. There is no additional costs associated with the change.
This ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Finance and Management to modify the original contract to accommodate the project changes and extend the contract expiration date to May 10, 2027.
1.1 Amount of additional funds to be expended:
The original contract amount: $405,000.00 (PO538741, Ord 2863-2026)
The total of Modification No. 1: $0.00 (This ordinance)
The contract amount including all renewals/modifications: $405,000.00
1.2 Reasons additional goods/services could not be foreseen:
This modification was unforeseen and did not become apparent until work was already underway.
1.3 Reason other procurement processes are not used:
The project has already commenced and would cause significant delays to being the procurement process again.
1.4 How cost of modification was determined:
The cost of this contract modification is based upon negotiation of changes between Euna Solutions and the City of Columbus.
2. CONTRACT COMPLIANCE
Euna Solutions, Inc., CC052723, expires 6/3/2027
Principal place of business: 1155 Perimeter Center West, Suite 500 Sandy Springs, GA 30338
This company is not debarred according to the Excluded Parties listing of the Federal Government and
are not listed in the Auditor of States database for Findings for Recovery.
3. FISCAL IMPACT:
There is no fiscal impact to the modification.
4. EMERGENCY DESIGNATION
Emergency designation is being requested for these services for the project to proceed and no delay work is incurred.
Title
To authorize the Director of the Department of Technology on behalf of the Department of Finance and Management to modify the contract with Euna Solutions, Inc. for the Planning, Budgeting & Forecasting project; and to declare an emergency. ($0.00)
Body
WHEREAS, The City of Columbus, Department of Finance and Management is implementing a system that will enable citywide coordination and collaboration by building transparency in Planning, Budgeting, and Forecasting; and
WHEREAS, Ordinance 2863-2025 authorized the Department of Technology, on behalf of the Department of Finance and Management to enter into contract with Euna Solutions, Inc. to implement Planning, Budgeting, and Forecasting software; and
WHEREAS, this ordinance modifies the contract to accommodate the necessary changes to the project timeline and extend the contract expiration date to May 10, 2027; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director to modify the contract with Euna Solutions, Inc. for the Planning, Budgeting, and Forecasting software to ensure services can continue to prevent service interruption, thereby preserving the public health, safety, property, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Technology be, and hereby is, authorized to modify the contract with Euna Solutions, Inc. for the Planning, Budgeting, and Forecasting software contract and extend the contract expiration date to May 10, 2027.
SECTION 2. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.