Explanation
BACKGROUND: Ordinance 2797-2012, which passed December 17, 2012, authorized the Department of Finance & Management to enter into contract for the purchase of twenty-nine (29) police cruisers on behalf of the Division of Police. These vehicles (Model 2013 AWD Interceptor-Taurus), will replace existing police cruisers that are high mileage and high maintenance and are scheduled for replacement. All the units will require up-fitting (the installation of light bars, cameras, communications infrastructure, etc.). Fleet Management and Support Services will work together to up-fit the twenty-nine (29) cruisers prior to being placed into service.
Funding for the purchase of these twenty-nine (29) cruisers was identified within the 2012 Public Safety Operating Budget. This purchase was legislated at 2012 year-end, as it became apparent that certain 2012 fiscal year budget surpluses could be used to fund cruiser acquisition.
Ordinance 1439-2012, which passed July 23, 2012, authorized the Department of Finance & Management to enter into contract with Parr Public Safety Equipment, Inc. for the up-fitting of seventy-five (75) Crown Victoria Police Interceptors on behalf of the Division of Police. Ordinance 0925-2012, which passed May 7, 2012, authorized the purchase of said vehicles.
In an effort to expedite the service of these vehicles the Department of Finance & Management respectfully requests the waiver of the competitive bidding process for the up-fitting of these twenty-nine (29) police cruisers. Parr Public Safety Equipment is the agreed upon company for the up-fitting of these vehicles.
Parr Public Safety Equipment Inc. Contract Compliance#: 20-1619573, expires 12/31/2013
Emergency action is requested so that Fleet Management can immediately address the up-fitting of these twenty-nine (29) cruisers for the Division of Police and therefore expedite the ability to have them placed into service.
FISCAL IMPACT: a total of $164,537.30 will be spent from the Special Income Tax Fund for the Division of Police. This ordinance authorizes the appropriation and expenditure of $164,537.30 from the Special Income Tax Fund.
Title
To authorize the Director of the Department of Finance and Management to enter into contract with Parr Public Safety Equipment, Inc. for the purchase of up-fitting for twenty-nine (29) police cruisers for the Division of Police; to waive the competitive bidding provisions of the Columbus City Codes, 1959; to authorize the expenditure of $164,537.30 from the Special Income Tax Fund; and to declare an emergency ($164,537.30)
Body
WHEREAS, Ordinance 2797-2012 authorized the Department of Finance & Management to enter into contract for the purchase twenty-nine (29) police cruisers on behalf of the Division of Police and;
WHEREAS, the purchase authorized by Ordinance 2797-2012 completed the 2012 Public Safety cruiser acquisition program, thus resulting in the total acquisition of one hundred-four (104) police cruisers.
WHEREAS, Ordinance 1439-2012 authorized the Department of Finance & Management to enter into contract with Parr Public Safety Equipment for the up-fitting of seventy-five (75) police cruisers and;
WHEREAS, to expedite such up-fitting in order to place cruiser in service as quickly as possible, Parr Public Safety Equipment has been deemed the vendor best suited to immediately address the up-fitting of these twenty-nine (29) vehicles; and
WHEREAS, Parr Public Safety has certified installers and meets all requirements on installation and warranty work thereby validating the warranty; and
WHEREAS, it is necessary that this Council finds it in the best interest of the City of Columbus to waive the provisions of competitive bidding with Columbus City Code, 1959, Section 329, to expedite the up-fitting of these twenty-nine (29) police cruisers so they can be entered into service and;
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance & Management and the Department of Public Safety, Division of Police, in that it is immediately necessary to establish said purchase orders and a contract for the purchase of these up-fittings so that older vehicles and equipment can be removed from service, all for the immediate preservation of the public peace, health, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division and the Division of Police, is hereby authorized to issue a purchase order with Parr Public Safety Equipment Inc. for the up-fitting of twenty-nine (29) Model 2013 AWD Interceptor-Taurus with lighting components, light bars, cameras and communication infrastructure so they can be placed in service as soon as possible.
SECTION 2. That the City Auditor is authorized to appropriate $164,537.30 within the Special Income Tax Fund as follows:
Department: 30-03
Fund: 430
OCA: 430036
Obj Level 03: 6643
Amount: $164,537.30
SECTION 3. That the expenditure of $164,537.30, or so much thereof as may be necessary, in regard to the actions authorized in Sections 1 and 2 above, be and is hereby authorized from the Special Income Tax Fund 430 as follows:
Department: 30-03
Fund: 430
OCA: 430036
Obj Level 03: 6643
Amount: $164,537.30
SECTION 4. That in accordance with the Columbus City Codes, City Council has determined it is in the best interest of the City of Columbus that the bidding requirements be and hereby are waived for the action authorized in Section 1.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with the ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.