Explanation
Background: This legislation authorizes a modification to the Transportation Division's design contract with M-E Companies for the Henderson Road Improvement Project. This project will reconstruct Henderson Road from State Route 315 to High Street. The contract modification is necessary to modify the scope of services to comply with Americans with Disabilities Act (ADA) standards, add a storm water pollution prevention plan, and other additions to the scope as requested by various sections/divisions.
This modification represents not only an addition to the original scope of services but is also a continuation of the existing work being performed and it would not be practical to contract with a different consultant.
New hourly rates, the overhead rate, and the percentage of profit were negotiated due to the extended length of the project and were used to determine the amount of this modification. M-E Companies, contract compliance # 31-1442777 (expires January 18, 2008) was selected in 1999 in accordance with Chapter 329 for professional service contracts.
The original contract in the amount of $306,918.00 was authorized by Ordinance 0491-2000 passed by City Council on March 6, 2000. This was subsequently modified and increased by $63,601.51 by Ordinance 0937-2001 passed by Council on June 4, 2001. The amount of this modification is $157,534.95. The total of all modifications is $221,136.46. The contract amount including all modifications is $528,054.46.
Fiscal Impact: The Transportation Division budgeted $2.1 million for Roadway Improvements in the 2004 Capital Improvements Budget. This ordinance authorizes and expenditure of $157,534.95 from the 1995, 1999 Voted Streets and Highways Fund. The Transportation Division has spent or encumbered approximately $1.65 million in Roadway Improvements since the July 2004 bond sale.
Emergency action is requested for immediate modification of the design contract for the earliest possible completion of the design in order to maintain scheduled construction.
Title
To authorize the Public Service Director to modify and increase an existing contract with M-E Companies for additional design work for the Henderson Road (State Route 315 to High Street) Iimprovement Project; to authorize the expenditure of $157,534.95 from the 1995, 1999 Voted Streets and Highways Fund for the Transportation Division, and to declare an emergency. ($157,534.95)
Body
WHEREAS, Contract No. EA012860-002 was authorized by Ordinance 0491-2000, passed March 6, 2000 and executed and approved by the City Attorney on March 22, 2000; and
WHEREAS, it is necessary to modify this contract to update the Henderson Road improvement project construction plans to comply with Americans with Disabilities Act (ADA) standards, add a storm water pollution prevention plan, and other additions to the scope as requested by various sections/divisions per the consultant's letter dated February 11, 2005; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that the contract should be modified and increased immediately so that the work may proceed without delay for the earliest possible completion of the design in order to maintain scheduled construction, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and is hereby authorized to modify and increase Contract No. EA012860-002 with M-E Companies, 635 Brookside Boulevard, Westerville, Ohio 43081, to complete the design, construction plans and permits for the Henderson Road improvement project in accordance with the plans on file in the office of the Public Service Director.
SECTION 2. That for the purpose of paying the cost thereof, the sum of $157,534.95 or so much thereof as may be needed be and hereby is authorized to be expended from Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6682, OCA Code 644385 and Project 530161.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.