Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase an existing contract with Columbus Asphalt Paving, Inc., for the Intersection Improvements - Hamilton Road at Livingston Avenue Safety Project PID 100927 in an amount up to $30,000.00.
Ordinance 1758-2017 authorized the Director of Public Service to enter into a contract with Columbus Asphalt Paving for the construction of the Intersection Improvements - Hamilton Road at Livingston Avenue Safety Project PID 100927 and to provide for construction administration and inspection services.
The project work consists of relocating four COTA bus stops, the construction of two bus pull-offs (one on Livingston Avenue east of Hamilton Road and one on Hamilton Road south of Livingston Avenue), installation of new signage warning pedestrians to watch for vehicles and for drivers to yield, crosswalk modifications, and the installation of sidewalk on Hamilton Road and Livingston Avenue to connect the new bus stop locations to exiting walk and service roads adjacent to bus pull off areas.
A modification to the contract is needed to add funds to pay for additional unanticipated Maintenance of Traffic costs. Project utility relocation issues resulted in additional costs to the contractor requiring additional funding to complete the contract.
The original contract amount, no inspection: $283,533.87 (PO082481, Ord. 1758-2017)
The total of Modification No. 1, no inspection: $30,000.00 (This Ordinance)
The contract amount including all modifications: $313,533.87
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Columbus Asphalt Paving.
2. UNPLANNED MODIFICATION
This is an unplanned modification that is necessary to cover the cost of unforeseen work needed for the project. Project utility relocation issues resulted in increased Maintenance of Traffic costs to the contractor requiring additional funding to complete the contract. This unforeseen expense exceeded the project’s contingency amount. It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work.
3. CONTRACT COMPLIANCE
The contract compliance number for Columbus Asphalt Paving is CC004394 and expires 11/21/19.
4. Pre-Qualification Status
Columbus Asphalt Paving and all proposed trades subcontractors have met City Code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
5. FISCAL IMPACT
Funding in the amount of $30,000.00 is available within the Streets and Highways Bond Fund, Fund 7704, Project P530086-100034 (Intersection Improvements - Hamilton Road at Livingston Avenue Safety Project PID 100927) within the Department of Public Service.
6. EMERGENCY DESIGNATION
Emergency action is requested to prevent delays in the construction schedule.
Title
To authorize the Director of Public Service to enter into a contract modification with Columbus Asphalt Paving in connection with the Intersection Improvements - Hamilton Road at Livingston Avenue Safety Project; to authorize the expenditure of up to $30,000.00 from the Streets and Highways Bond Fund; and to declare an emergency. ($30,000.00)
Body
WHEREAS, contract no. PO082481 with Columbus Asphalt Paving, in the amount of $283,533.87, was authorized by ordinance no. 1758-2017; and
WHEREAS, it has become necessary to modify the contract in an amount up to $30,000.00 for the purpose of performing additional Maintenance of Traffic work; and
WHEREAS, it is necessary to provide for contract payment for the work; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into a contract modification with Columbus Asphalt Paving to prevent delays in the construction schedule, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to enter into a contract modification with Columbus Asphalt Paving, Inc., 1196 Technology Drive, Gahanna, Ohio, 43230, for the Intersection Improvements - Hamilton Road at Livingston Avenue Safety Project PID 100927 project in the amount of $30,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 2. That the expenditure of $30,000.00 or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5913 (Traffic Management), Project P530086-100034 (Intersection Improvements - Hamilton Road at Livingston Avenue Safety Project PID 100927), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.