Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT) to associate all general budget reservations resulting from this ordinance with purchase agreement (PA/UTC) PA005936 (expiration date: 6/30/2025) with CDW Government, LLC for the purchase of Dell VXRail Memory Upgrade, in the amount of $626,400.00. The coverage term period is one (1) year from the date of a purchase order confirmed by the City of Columbus, City Auditor's Office.
This ordinance authorizes the transfer of authority appropriation and cash between projects within the Department of Technology, Information Services Capital Improvement Fund, to accommodate the expenditure authorized by this ordinance.
FISCAL IMPACT:
Approval of this ordinance will allow total funding in the amount of $626,400.00 with funds for this expense coming from the Department of Technology, Information Services Capital Improvement Fund by transferring $619,703.00 in appropriation and cash from the Telephony and IVR Infrastructure Project, Project No. P470071-100000 (carryover) going to the Enterprise System Upgrades Project, Project No. P470047-100000 (carryover). Funds for the above-described project, in the amount of $626,400.00, are budgeted and available within the Department of Technology, Information Services Capital Improvement Fund. An amendment to the 2022 Capital Improvement Budget is necessary. Sufficient funding in the amount of $626,400.00 for this expense will then be coming from the Department of Technology, Information Services Capital Improvement Fund (P470047-100000 - carryover).
CONTRACT COMPLIANCE:
Vendor Name: CDW Government, LLC; CC#/F.I.D. #: 36-4230110; Expiration Date: 03/10/2025
(DAX Vendor Acct. #: 034427)
Title
To authorize the transfer of appropriation and cash between projects; to amend the 2022 Capital Improvement Budget; to authorize the Director of Finance and Management, on behalf of Department of Technology, to associate all general budget reservations resulting from this ordinance with purchase agreement with CDW Government, LLC for the Dell VXRail Memory Upgrade in the amount of $626,400.00; to authorize the expenditure of $626,400.00 from the Department of Technology, Information Services Capital Improvement Fund. ($626,400.00)
Body
WHEREAS, this ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology to associate all general budget reservations resulting from this ordinance with Purchase Agreement (PA/UTC) PA005936 (expiration date: 6/30/2025) with CDW Government, LLC for the purchase of Dell VXRail Memory Upgrade, in the amount of $626,400.00. The coverage term period is one (1) year from the date of a purchase order confirmed by the City of Columbus, City Auditor's Office; and
WHEREAS, this it is necessary to authorize the transfer of appropriation and cash between projects within the Department of Technology, Information Services Capital Improvement Fund; and
WHEREAS, approval of this ordinance will allow total funding in the amount of $626,400.00 with funds for this expense coming from the Department of Technology, Information Services Capital Improvement Fund by transferring $619,703.00 in appropriation and cash from the Telephony and IVR Infrastructure Project, Project No. P470071-100000 (carryover) going to the Enterprise System Upgrades Project, Project No. P470047-100000 (carryover). Funds for the above-described project, in the amount of $626,400.00, are budgeted and available within the Department of Technology, Information Services Capital Improvement Fund; and
WHEREAS, it is necessary to amend the 2022 Capital Improvement Budget; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Technology to authorize the Director of Finance and Management to associate all general budget reservations resulting from this ordinance with purchase agreement (PA/UTC) PA005936 (expiration date: 6/30/2025) with CDW Government, LLC for the purchase of Dell VXRail Memory Upgrade to ensure no service interruption and timely delivery of the product in the year 2023; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management, on behalf of the Department of Technology, be and is hereby authorized to associate all general budget reservations resulting from this ordinance with purchase agreement (PA/UTC) PA005936 (expiration date: 6/30/2025) with CDW Government, LLC for the purchase of Dell VXRail Memory Upgrade, in the amount of $626,400.00. The coverage term period is one (1) year from the date of a purchase order confirmed by the City of Columbus, City Auditor's Office.
SECTION 2: That the City Auditor is hereby authorized and directed to transfer cash and appropriation within the Department of Technology, Information Services Capital Improvement Fund as follows: (Please see attachment: 0807-2023 EXP)
SECTION 3: That the 2022 Capital Improvement Budget authorized by Ordinance No. 1896-2022 is amended as follows:
Fund/Project Number/Project Name/ Funding Source/ Current Authority/Revised Authority/ Change
5105/P470071-100000/ Telephony and IVR Infrastructure / Info Services Carryover/ $790,477/ $170,774/ ($619,703)
5105/P470047-100000/ Enterprise System Upgrades / Info Service Carryover/ $417,271/ $1,036,974/ $619,703
SECTION 4: That the expenditure of $626,400.00, or so much thereof as may be necessary, is hereby authorized to be expended from: (Please see attachment: 0807-2023 EXP)
SECTION 5: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.