Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to modify the professional engineering services agreement with Malcolm Pirnie, Inc. for the Wastewater Treatment Facilities Upgrade - General Program, for the Division of Sewerage and Drainage.
The contract provides engineering and technical assistance with planning, designing, constructing and operating facilities under the Division's capital improvements program. This contact was initiated in 2003 to provide services for a six (6) year period, and is being funded incrementally. The approximate annual funding by contract modification was planned and was explained in the original contract's legislation. The proposed modification will provide funding for services estimated to be needed through December, 2007. The Malcolm Pirnie, Inc. modification amount requested under this ordinance is $2,150,000.00. The contract total including this modification is $16,843,000.00.
The Division has determined that these services cannot be performed by City personnel at this time, and has planned for the procurement of these services on a routine basis. The cost of the modification is a continuation of the vendor's current pricing structure, as verified by City staff. This legislation will additionally authorize the expenditure of funds within the Sanitary Sewer Bond Fund.
B. Contract Compliance No.: 132653703 (MAJ)
C. Emergency Designation: Emergency designation is not requested.
2. FISCAL IMPACT:
Monies for this project were included in the recent bond sale and sufficient authority is in the 2006 Capital Improvements Budget.
3. PROJECT LOCATION:
This project involves all of the Division's major facilities, City-wide.
Title
To authorize the Director of Public Utilities to modify the professional engineering services agreement with Malcolm Pirnie, Inc. for the Wastewater Treatment Facilities Upgrade - General Program; and to authorize the expenditure of $2,150,000.00 within the Sanitary Sewer Bond Fund for the Division of Sewerage and Drainage. ($2,150,000.00).
Body
WHEREAS, Contract No. EL003691 was authorized by Ordinance No. 1653-2003, as passed by Columbus City Council on July 7, 2003 for purposes of authorizing the Director of Public Utilities to enter into a contract for professional engineering services with Malcolm Pirnie, Inc. for the Wastewater Treatment Facilities Upgrade - General Program; and
WHEREAS, the Division of Sewerage and Drainage engineering personnel have determined that it is necessary to modify the subject contract in order to provide the necessary additional engineering services required for this project; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to modify the professional engineering services agreement with Malcolm Pirnie, Inc. for Wastewater Treatment Facilities Upgrade - General Program, at the earliest practical date; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to modify Contract No. EL003691with Malcolm Pirnie, Inc., 1900 Polaris Parkway, Suite 200, Columbus OH 43240-2020, for the Wastewater Treatment Facilities Upgrade - General Program, in order to provide for additional professional engineering services in accordance with the terms and conditions as shown in the contract modification on file in the office of the Division of Sewerage and Drainage.
Section 2. That for the purpose of paying the cost of the professional engineering services contract modification, the following expenditure, or as much thereof as may be needed, be and the same is hereby authorized as follows: Division 60-05; Fund 664; Wastewater Treatment Facilities Upgrade - General Program, Project No. 650360; Object Level3 6678; OCA Code 650360; Amount $2,150,000.00.
Section 3. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 4. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.