Explanation
BACKGROUND: This legislation is to authorize the Director of Finance to establish two additional blanket purchase orders with Cingular Wireless and Nextel Communications for wireless communication services for the Department of Technology, on behalf of citywide agencies and divisions. Already established, by the Purchasing Office, for these services, are terms and conditions provided by Universal Term Contract (UTC) CT-17225 for Cingular Wireless and (UTC) FL900277 for Nextel Communications.
In order to assure current payment status, with the Nextel Communications and Cingular Wireless accounts, while DoT performed an internal audit and analysis of the spending trend among the agencies supported by DoT, ordinance #1754-2003 was passed authorizing an increase, in the amount of $173,352.00 for Cingular Wireless and $71,435.00 for Nextel Communications purchase orders. The outcome of the internal audit/analysis is that DoT, on behalf of numerous City agencies, has an immediate need for additional funds, in the amount of $27,360.00 for Cingular Wireless and $152,940.00 for Nextel Communications, to maintain current service and usage level, that are critical and vital components of the daily operations within every Agency and Division Citywide; such as the Mayor's Office, Public Safety, Development, Public Utilities, Public Service and Recreation and Parks. Maintaining the utilization of these services, for the remainder of fiscal year 2003, will provide productivity increase and efficiency, the provision of mobility, flexibility, and the ability for City employees to communicate information needed to perform their duties and responsibilities no matter where they are located.
Without additional funds there will be an interruption of service, resulting in Citywide Agencies and Divisions losing the ability to perform the functions previously listed, which will result in the lack of communication for City employees, delay and hindering of daily operational functions within the Agencies and Divisions. Thereby causing a negative impact within the City and Community.
FISCAL IMPACT: During the first and second quarter of fiscal year 2003, The Department of Technology has expended $123,184.31 to Cingular Wireless and $188,876.59 to Nextel Communications. Additionally, ordinance #1754-2003 was passed authorizing an increase, in the amount of $173,352.00 for Cingular Wireless and $71,435.00 for Nextel Communications purchase orders, to assure current payment status, with the Nextel Communications and Cingular Wireless accounts, while DoT performed an internal audit and analysis of the spending trend among the agencies supported by DoT. During the fiscal year 2002, the Department of Technology expended $246,912.38 to Cingular Wireless and $245,463.27 to Nextel Communications. Due to an increase in usage, additional funding is needed totaling $180,300.00. The funds are available within Technology Department General Fund, Internal Service Fund and Telecommunications Cable Fund 2003 budget.
EMERGENCY: Emergency legislation is requested to expedite authorization of this contract in order to facilitate uninterrupted services from the suppliers.
CONTRACT COMPLIANCE NUMBER:
Cingular Wireless: 510272178-003 Expires: 7/24/2004
Nextel Communications: 061300443-005 Expires: 6/30/2004
Title
To authorize the Director of the Department of Finance to establish purchase orders with Cingular Wireless in the amount of $27,360.00 and Nextel Communications in the amount of $152,940.00 for the purchase of wireless and communication services, for the Department of Technology, on behalf of citywide agencies; to authorize the expenditure of $145,800.00 from the Telecommunications Division Cable Fund; $34,500.00 from the Technology Director's Office Internal Service Fund; and to declare an emergency. ($180,300.00)
Body
WHEREAS, This legislation is to authorize the Department of Finance to increase blanket purchase orders established with Cingular Wireless and Nextel Communications for wireless communication services, for the Department of Technology, on behalf of Citywide Agencies and Divisions, and
WHEREAS, The Purchasing Office has already established, for these services, are Universal Term Contract (UTC) CT-17225 for Cingular Wireless, (UTC) FL900277 for Nextel Communications, and
WHEREAS, The service provided is a critical and vital component of the daily operations within the City, and
WHEREAS, An increase to each blanket purchase order is necessary to maintain current service and usage level that are critical and vital components of the daily operations within every Agency and Division Citywide; such as the Mayor's Office, Public Safety, Development, Public Utilities, Public Service and Recreation and Parks, and
WHEREAS, Maintaining the utilization of these services will provide productivity increase and efficiency, the provision of mobility, flexibility and the ability for City employees to communicate information needed to perform their duties and responsibilities no matter where they are located, and
WHEREAS, Without additional funds there will be an interruption of service, resulting in Citywide Agencies and Divisions losing the ability to perform the functions previously listed, and
WHEREAS, Not funding this ordinance will result in the lack of communication for City employees, delay and hindering of daily operational functions within the Agencies and Divisions, and
WHEREAS, The funds needed to cover this obligation is projected to be $180,300.00. These funds are available within Technology Department's 2003 budget, and
WHEREAS, An emergency exists in the usual daily operation of the City in that it is immediately necessary to authorize the an increase of two blanket purchase orders, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Finance be and is hereby authorized to establish two additional blanket purchase orders to Cingular Wireless and Nextel Communications for wireless communication services, for the Department of Technology, on behalf of Citywide Agencies and Divisions.
SECTION 2: That the expenditure of $180,300.00 or so much thereof as may be necessary is hereby authorized to be expended from the Department of Technology, Telecommunications Division Cable Fund and Internal Service Fund as follows:
|Div: 47-03| Fund: 203| OCA Code: 471888| Obj. Level 1: 02| Obj. Level 3: 3302| Amount: $145,800.00
|Div: 47-01| Fund: 514| Subfund: 600| OCA Code: 514600| Obj. Level 1: 02| Obj. Level 3: 3302| Amount: $9,000.00
|Div: 47-01| Fund: 514|Subfund: 650| OCA Code: 514650| Obj. Level 1: 02| Obj. Level 3: 3302| Amount: $15,000.00
|Div: 47-01|Fund: 514|Subfund: 265| OCA Code: 514265| Obj. Level 1: 02| Obj. Level 3: 3302| Amount: $5,000.00
|Div: 47-01|Fund: 514|Subfund: 550| OCA Code: 514550| Obj. Level 1: 02| Obj. Level 3: 3302| Amount: $5,500.00
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same