Explanation
Background: This ordinance authorizes the Finance and Management Director to contract for interim security guard patrol services at 4211 Groves Road for a maximum of fourteen (14) weeks for the Fleet Management Division without the use of formal competitive bidding.
Construction of the new Fleet Management Facility at 4211 Groves Road will be largely complete effective January 25, 2008. The building will not be occupied until mid-March 2008. Investigation & Protection Agency is currently the security provider for Messer Construction, the general contractor, at 4211 Groves Road. The Fleet Management Division has submitted a formal bid to acquire permanent security for the facility. However, security services will be necessary in the interim. To retain the services of the current provider until the bid is awarded will cost $14.00 per hour or approximately $20,000, including the use of a vehicle, for up to fourteen weeks. The services will include patrols inside the buildings and the exterior property perimeter. A bid waiver is necessary until such time as the formal bid and selection process is complete and a contract put in place for security services.
Emergency action is requested to ensure security services remain uninterrupted at Fleet Management's facility at 4211 Groves Road.
Fiscal Impact: The Fleet Management Division budgeted $40,000.00 in the 2008 operating budget for security services. This ordinance authorizes an expenditure of $19,796.00 with Investigation and Protection Agency until a formal bid process is complete.
Investigation & Protection Agency Contract Compliance Number 31-1796938, expiration date 01/18/2010.
Title
To authorize the Finance and Management Director to contract with Investigation & Protection Agency for interim security guard patrol services at 4211 Groves Road for the Fleet Management Division, to authorize the expenditure of $19,796.00 from the Fleet Management Services Fund; to waive the competitive bidding requirements of the Columbus City Codes; and to declare an emergency. ($19,796.00)
Body
WHEREAS, it is necessary to contract for interim security guard patrol services for the Fleet Management Division at 4211 Groves Road, and
WHEREAS, construction of the new Fleet Management facility at 4211 Groves Road will substantially be complete effective January 25, 2008 but will not be fully occupied until mid-March 2008, and
WHEREAS, Investigation & Protection Agency is currently the security provider for Messer Construction, the general contractor, at 4211 Groves Rd, and
WHEREAS, the Fleet Management Division has submitted a formal bid to acquire permanent security for the facility but needs to retain the services of the current provider until the bid is awarded, and
WHEREAS, it is in the best interest of the City of Columbus to waive formal competitive bidding requirements for the purchase of interim security guard patrol services, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, in that it is immediately necessary to contract for interim security guard patrol services at 4211 Groves Road for the Fleet Management Division to ensure uninterrupted services, thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director is hereby authorized to contract with Investigation & Protection Agency for interim security guard patrol services for the Fleet Management Division at 4211 Groves Road.
Section 2. That the sum of $19,796.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized to be expended as follows:
Division: 45-05
Fund: 513
OCA Code: 451347
Object Level 1: 03
Object Level 3: 3398
Amount: $19,796.00
Section 3. That in accordance with Section 329.27 of the Columbus City Codes, the Columbus City Council finds it in the best interest of City of Columbus to waive formal competitive bidding requirements as they pertain to the action authorized in SECTION 1 of this ordinance and that Sections 329.06 and 329.07 of the Columbus City Codes are hereby waived.
Section 4. That for the reasons set forth in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.