Explanation
1. BACKGROUND
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract with Southeastern Equipment Co, Inc for the purchase of two Articulating Wheel Loaders for the Department of Public Utilities in an amount not to exceed $914,800.00.
The articulating wheel loaders will be used by the Compost operational staff for use in the processing of raw materials and bio solid materials into a reusable Com-til compost product. This purchase has been approved by Fleet Management and will be replacing BT25444 and BT25470 in the current fleet.
Chapter 329 of Columbus City Code also requires City Council approval for an agency to expend more than $100,000.00 against a specific Universal Term Contract (UTC) in a fiscal year. The equipment purchased with this ordinance exceeds that limit on two UTC’s. This ordinance also requests City Council approval to exceed the $100,000.00 per fiscal year limit on the UTC’s the Purchasing Office has established for this equipment purchase.
2. CONTRACT COMPLIANCE
Southeastern Equipment Co., Inc. / 34-1503254 / Vendor 006684 / MAJ / 6/18/2026
3. FISCAL IMPACT
Funds are available within the Sanitary Permanent Improvement Fund, Fund 6115. The 2025 Capital Improvement Budget will need to be amended to align budget authority with the proper project. Funds need to be appropriated within the Sanitary Permanent Improvement Fund. A transfer of cash and appropriation between projects within the Sanitary Permanent Improvement Fund is needed to align cash and appropriation with the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to finalize the contracts for these vehicles as soon as possible because of the current volatile pricing and long lead times for vehicle purchases, as a delay in finalizing the contracts will result in expired quotes and an increase in the price of the vehicles.
Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract with Southeastern Equipment Co, Inc for the purchase of two Articulating Wheel Loaders for the Department of Public Utilities; to amend the 2025 Capital Improvement Budget; to authorize a transfer of cash within the Sanitary Permanent Improvement Fund; to authorize an appropriation of funds; to authorize an expenditure of up to $914,800.00 from the Sanitary Permanent Improvement Fund to pay for the equipment; to authorize the Department of Public Utilities to expend more than $100,000.00 against specific Universal Term Contracts in a fiscal year; and to declare an emergency. ($914,800.00)
Body
WHEREAS, the Department of Public Utilities has a need for two articulating wheel loaders; and
WHEREAS, the Purchasing Office established Universal Term Contract PA006372 with Southeastern Equipment Co., Inc., for the purchase of articulating wheel loaders; and
WHEREAS, the Division of Finance and Management needs to establish a purchase order for $914,800.00 for the purchase of the vehicles; and
WHEREAS, City Council must approve an agency expending more than $100,000.00 against a specific Universal Term Contract (UTC) in a fiscal year; and
WHEREAS, it is necessary to authorize an amendment to the 2025 Capital Improvements Budget for the purpose of providing sufficient budget authority for the aforementioned project expenditures; and
WHEREAS, it is necessary to authorize an appropriation of funds in the Sanitary Permanent Improvement Fund, Fund 6115; and
WHEREAS, it is necessary to authorize a transfer of cash and appropriation within the Sanitary Permanent Improvement Fund, Fund 6115, to align cash and appropriation with the proper project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities to finalize the contracts and authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance for these vehicles as soon as possible because of the current volatile pricing and long lead times for vehicle purchases, as a delay in finalizing the contracts will result in expired quotes and an increase in the prices, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to associate all General Budget Reservations resulting from this ordinance with Universal Term Contracts / Purchase Agreement PA006372 with Southeastern Equipment Co., Inc., for the purchase of articulating wheel loaders for the Department of Public Utilities, or from any other Universal Term Contracts / Purchase Agreements established for the purchase of equipment from this company that may be needed to be used to make these purchases.
SECTION 2. That the 2025 Capital Improvement Budget authorized by Ordinance 1790-2025 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6115 / 671999-100000 / Unallocated Balance Fd. 671 (Sanitary Perm Improv Carryover) / $1,471,517.00 / $556,717.00 / ($914,800.00)
6115 / 650903-100000 / DPU Fleet Purchases (Sanitary Perm Improv Carryover) / $0.00 / $914,800.00 / $914,800.00
SECTION 3. That the transfer of $914,800.00 or so much thereof as may be needed, is hereby authorized within the Sanitary Permanent Improvement Fund, Fund 6115 per the accounting codes in the attachment to this ordinance.
SECTION 4. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources, and unappropriated for any other purpose during the fiscal year ending December 31, 2026, the sum of $914,800.00 or so much thereof as may be needed, is hereby authorized in the Sanitary Permanent Improvement Fund (Fund 6115) per the accounting codes in the attachment to this ordinance.
SECTION 5. That City Council approves the expenditure of more than $100,000.00 against any Universal Term Contracts needed to be used for the purchase of articulating loaders for the Department of Public Utilities.
SECTION 6. That the expenditure of $914,800.00 or so much thereof as may be needed, is hereby authorized in the Sanitary Permanent Improvement Fund (Fund 6115) per the accounting codes in the attachment to this ordinance.
SECTION 7. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.