Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with American Structurepoint, Inc., in the amount of $206,818.35, for professional engineering services for the Briggs Road Area Water Line Improvements Project.
The purpose of this project is to construct necessary improvements to the water distribution system in the Briggs Road Area. The improvements identified in the scope of work will replace mains that have high break histories and require frequent maintenance. This project includes seven individual sites located at Briggs Road, Miriam Drive, Anthony Drive, Vanderberg Avenue, Salisbury Road, Binns Boulevard and Wiltshire Road for a total of approximately 11,250 feet of 8-inch diameter water line.
2. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals." Requests for Proposals (RFP's) were received on March 13, 2009 from American Structurepoint, Inc., Resource International, Inc., and W.E. Stilson Consulting Group, LLC.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. Based on the evaluation of the proposals submitted, the Director of Public Utilities requests award of the project to American Structurepoint, Inc.
The Contract Compliance Number for American Structurepoint, Inc. is 35-1127317 (expires 12/11/09, Majority). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Legislation Information Form.
3. FISCAL IMPACT: This legislation includes a transfer of funds within the Water Works Enlargement Voted Bonds Fund and an amendment to the 2009 Capital Improvements Budget.
Title
To authorize the Director of Public to enter into an agreement with American Structurepoint, Inc. for professional engineering services for the Briggs Road Area Water Line Improvements Project; to authorize a transfer within the Water Works Enlargement Voted Bonds Fund; to authorize expenditures from the Water Works Enlargement Voted Bonds Fund and the Water Build America Bonds Fund; for the Division of Power and Water; and to amend the 2009 Capital Improvements Budget. ($206,818.35)
Body
WHEREAS, three technical proposals for professional engineering services for the Briggs Road Area Water Line Improvements Project were received on March 13, 2009; and
WHEREAS, American Structurepoint, Inc. was the firm selected to perform the design services for this project based on criteria set forth in Columbus City Codes; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2009 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into an agreement for professional engineering services for the Briggs Road Area Water Line Improvements Project, for the preservation of the public health, peace, property and safety;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into an agreement for professional engineering services for the Briggs Road Area Water Line Improvements Project; with the best responsive and responsible bidder, American Structurepoint, Inc., 2550 Corporate Exchange Drive, Suite 300, Columbus, Ohio 453231; in the amount of $206,818.35; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $6,818.35 within the Division of Power and Water, Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level One 06, Object Level Three 6629, as follows:
Project No. | Project Name | OCA Code | change
690451-100000 (carryover) | W. Broad St. W.M. | 690451 | -$6,818.35
690236-100011 (carryover) | Water Main Rehab. | 642900 | +$6,818.35
SECTION 3. That the 2009 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | change
606 | 690451-100000 (carryover) | W. Broad St. W.M. | $6,817 | $6,819 | +$2 (give enough authority for cash transfer)
606 | 690451-100000 (carryover) | W. Broad St. W.M. | $6,819 | $0 | -$6,819
606 | 690236-100011 (carryover) | Briggs Rd. W.L. Imp's | $0 | $6,819 | +$6,819
606 | 690236-100011 (new) Briggs Rd. W.L. Imp's | $200,000 | $0 | -$200,000 (authority not needed here)
SECTION 4. That the expenditure of $206,818.35 is hereby authorized for the Briggs Road Area Water Line Improvements Project within the Water Works Enlargement Voted Bonds Fund and the Water Build America Bonds Fund, Division 60-09, Project No. 690236-100011, Object Level Three 6629 as follows:
Fund No. Project No. OCA Code Amount
606 690236-100011 (carryover) 642900 $ 6,818.35
609 690236-100011 (new) 623611 $200,000.00
$206,818.35
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.