Explanation
The Public Service Department, Transportation Division, is actively engaged in the Hard Road Improvement project. This project will ultimately widen Hard Road to five lanes between Sawmill Road to the west and State Route 315 to the east, provide a grade separation at the intersecting railroad and include sidewalk, curb and gutter, bike lane, drainage, traffic signal and street lighting improvements. Three schools, Granby Elementary, McCord Middle and Worthington Kilbourne High are adjacent to the project limits. The project is being undertaken in three distinct phases called Phase A, phase B and Phase C. Phase B (Smokey Row Road to Linworth Road) is nearing completion of construction. Phase C (Linworth Road to SR 315) is in advanced design and right-of-way acquisition. Phase A (Sawmill Road to Smokey Row Road) is pending.
This legislation authorizes a modification to the existing design contract with URS Corporation for the Hard Road Phase C project. The modification is necessary to compensate the designer for additional work due to revised city and state standards and guidelines. The designer is being asked to provide additional plan design changes and updates for new residential development that has occurred along Hard Road and modify the plans for changes in sidewalks, bike facilities and post construction storm water best management practices. The modification also includes changes to the left turn lanes, bridge structure and drainage structures on State Route 315 as required by the Ohio Department of Transportation.
This modification is an addition to the original scope of services and is a continuation of the work being performed and it would not be practical to contract with a different consultant.
Current hourly rates, overhead rate and percentage of profit for this project have been updated to reflect changes in rates negotiated at the commencement of the project. URS Corporation, contract compliance number 34-0939859 (expires September 2, 2007) was selected in 1997 in accordance with City Code Chapter 329 for engaging professional service providers.
The City entered into a contract for $698,200.00 for the design of Phase B with URS Corporation (aka URS Greiner, Incorporated) on May 12, 1998 as authorized by Ordinance 0950-1998 passed by City Council April 6, 1998 (Contract CT-19317). This contract was modified and increased by $755,712.00 on May 31, 2001 as authorized by Ordinance 0812-2001 passed May 4, 2001 to include the design of Phase C. The contract was further modified and increased by $200,000.00 for a change in the scope of service by Ordinance 1056-2004 passed July 21, 2004. This new modification is for $163,000.00. The previous contract amount including all modifications is $1,653,912.00. The total contract amount, including this and all previous modifications is $1,816,912.00.
Fiscal Impact: This specific expense is unbudgeted, however, funds in the amount of $163,000.00 are available within the Transportation Division's 2006 Capital Improvements Budget in the 1995, 1999, 2004 Streets and Highways Fund in the Federal/State Match project that can be used for this purpose due to delays in the construction of the Roberts Road Improvement project. This ordinance transfers these funds within and from this Fund to the Federal State Highway Engineering Fund, where they are appropriated and authorized for expenditure. This portion of funding for the Roberts Road project will be replaced with proceeds from a future bond sale.
Emergency action is requested for immediate modification of the design contract for the earliest possible completion of the design to allow the project to stay on schedule for construction.
Title
To authorize the City Auditor to transfer $163,000.00 within and from the 1995, 1999, 2004 Voted Streets and Highways Fund to the Federal State Highway Engineering Fund; to appropriate $163,000.00 within the Federal State Highway Engineering Fund; to authorize the Public Service Director to modify and increase the existing design contract with URS Corporation for the Hard Road Phase C project by $163,000.00; to authorize the expenditure of $163,000.00 or so much thereof as may be needed from the Federal State Highway Engineering Fund; and to declare an emergency. ($163,000.00)
Body
WHEREAS, Contract CT-19317 for the Hard Road Phase C project was authorized by Ordinance 0950-98, passed April 6, 1998, executed and approved by the City Attorney on May 14, 1998; and
WHEREAS, it is necessary to modify this contract to increase the scope of service per the consultant's cost proposal dated June 20, 2006; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that the contract should be modified and increased immediately so that the work may proceed without delay to allow the project to stay on schedule for construction, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $163,000.00 within Fund 704, the 1995, 1999, 2004 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, be and hereby is authorized as follows:
TRANSFER FROM:
project # / project / Object Level One Code/Object Level Three Code / OCA Code
530208 / Federal/State Match / 06/6600 / 644385
Total Transfer From: $163,000.00
TRANSFER TO:
project # / project / Object Level One/Object Level Three Code / OCA Code
530208 / Federal/State Match / 10/5501 / 644385
Total Transfer To: $163,000.00
SECTION 2. That the transfer of $163,000.00 between Funds be and hereby is authorized as follows for Department No. 59-09, the Transportation Division:
TRANSFER FROM:
fund / project # / project / Object Level One Code/Object Level Three Code / OCA Code
704 / 530208 / Federal/State Match / 10/5501 / 644385
Total Transfer From: $163,000.00
TRANSFER TO:
fund / grant # / grant / Object Level One Code/Object Level Three Code / OCA Code
765 / 561001 / Hard Road / 06/6681 / 561001
Total Transfer To: $163,000.00
SECTION 3. That the sum of $163,000.00 be and hereby is appropriated from the unappropriated balance of Fund 765, the Federal State Highway Engineering Fund, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2006, to Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6681, OCA Code 561001 and Grant 561001.
SECTION 4. That the monies appropriated in the foregoing Section 3 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the Public Service Director be and hereby is authorized to modify and increase Contract CT-19317 with URS Corporation, 277 West Nationwide Boulevard, Columbus, Ohio 43215-2566 to complete the contract construction plans for the Hard Road Phase C project in accordance with the Scope of Service and consultant's modification request that are on file in the office of the Public Service Director.
SECTION 6. That for the purpose of paying the cost thereof, the sum of $163,000.00 or so much thereof as may be needed, be and hereby is authorized to be expended from Fund 765, the Federal State Highway Engineering Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6681, OCA Code 561001 and Grant 561001.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.