Explanation
The purpose of this legislation it to authorize the Director of Public Utilities to execute a planned modification for a service agreement with The Shelly Company to provide Asphalt Paving, Sealing and Repair Services for the Division of Sewerage and Drainage. This contract is needed for repairing asphalt pavement, pavement replacement and sealing existing roadways with tar and chip surface.
The original contract is in effect for one (1) year to and including August 30, 2012. The contract language allows for the Division of Sewerage and Drainage to extend the contract for two (2) additional years on a year to year basis upon mutual agreement and budgeted funds. This proposed modification is the 2nd year of the contract. The new expiration date will be August 30, 2013.
SUPPLIER: The Shelly Company (31-1279704) Expires 4-15-13. This company does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds for this contract modification No. 1 is $175,000.00. Total contract amount including this modification is $350,000.00.
2. Reason additional funds were not foreseen: The need for additional funds was known at the time of the initial contract, as this is an annual expenditure. This legislation is to encumber the funds budgeted for fiscal year 2012 for the Division of Sewerage and Drainage.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: $175,000.00 is budgeted and available for this planned modification.
Original Contract: $175,000.00
Modification #1: $175,000.00
Title
To authorize the Director of Public Utilities to enter into a planned modification of the Asphalt Paving, Sealing and Repair Services contract with The Shelly Company, for the Division of Sewerage and Drainage, and to authorize the expenditure of $175,000.00 from the Sewerage System Operating Fund. ($175,000.00)
Body
WHEREAS, the Department of Public Utilities has a contract with The Shelly Company for Asphalt Paving, Sealing and Repair Services, and
WHEREAS,the original contract is in effect for one (1) year to and including August 30, 2012. The contract language allows for the Division of Sewerage and Drainage to extend the contract for two (2) additional years on a year to year basis upon mutual agreement and budgeted funds, and
WHEREAS, this planned modification No. 1 of the contract will provide for the continuation of the services without interruption, and
WHEREAS, the vendor has agreed to modify and extend EL012035 at current prices and conditions and it is in the best interest of the City to exercise this option, and
WHEREAS, the Director of Public Utilities wishes to extend and increase the existing contract for one (1) year with a new expiration date of August 30, 2013; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is, authorized to modify and increase Contract No. EL012035 with The Shelly Company, for Asphalt Paving, Sealing and Repair Services, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage. Total amount of modification No. 1 is ADD $175,000.00. Total contract amount including this modification is $350,000.00.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That the expenditure of $175,000.00, or so much thereof as may be necessary, be and the same hereby is authorized from the Sewerage System Operating Fund 650, Department 60-05, to pay the cost of the modification to Contract EL012035, as follows.
Compost Replacement
OCA: 604801
Object Level One: 03
Object Level 3: 3374
Amount: $175,000.00
Total Requested Amount: $175,000.00
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.