Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with the United Survey, Inc. for the Clintonville Lining Project. The work for this project consists of the rehabilitation of approximately 78,400 LF of 8- thru 15-inch sewers utilizing the Cured-in-Place Pipe (CIPP) process, manhole rehabilitation, and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents. The estimated completion date is within 270 calendar days after the effective date of the Notice to Proceed has been issued.
2. PROCUREMENT INFORMATION: The Division advertised for competitive bids submission for the subject services on the City's Vendor Services website and in the City Bulletin in accordance with the provisions of Section 329.09 of the Columbus City Code. The Division of Sewerage and Drainage received six (6) bids on January 23, 2013 from the following companies:
Name CCCN Exp. Date Status City/State____
United Survey, Inc. 34-0894532 02/20/2015 MAJ Cleveland, Ohio
Miller Pipeline, LLC 35-1959522 01/16/2015 MAJ Indianapolis, In.
SAK Construction 20-4193988 01/23/2015 MAJ O'Fallon, Mo.
Insituform 13-3032158 Inactive MAJ Chesterfield, Mo.
Layne Inliner, LLC 01-0684682 02/01/2014 MAJ Orleans, In.
Inland Waters Pollution Control Inc. 38-2024780 01/23/2015 MAJ Detroit, Mi.
3. These bids were reviewed and ranked utilizing the Bid Tab and Quality Factor Form process. After reviewing the bids and the QFF form, it was determined that United Survey, Inc. was the lowest responsive, responsible, and best bid.
Engineer's Estimate: No estimate required for this project
4. EMERGENCY DESIGNATION: An emergency designation is requested at this time
5. CONTRACT COMPIANCE NO: 34-0894532 | MAJ | 02/20/2015
6. ECONOMIC IMPACT: Project will rehabilitate existing sanitary sewers within the Clintonville area as part of the Integrated Solutions Initiative reducing inflow and infiltration to the City's sanitary system. Project will mitigate sanitary sewer overflows to basements and waterways.
7. FISCAL IMPACT: This legislation authorizes the transfer within and the expenditure of $4,065,631.00 from the Sanitary Sewer General Obligation Bond Fund, Fund 664, and to amend the 2013 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with the United Survey, Inc. for the Clintonville Lining Project; to transfer within and expend up to $4,065,631.00 from the Sanitary Sewer General Obligation Bond Fund; to amend the 2013 Capital Improvements Budget for the Division of Sewerage and Drainage; and declare and emgergency. ($4,065,631.00)
Body
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into a construction contract with United Survey, Inc. for the Clintonville Lining Project; and
WHEREAS, the work for this project consists of the rehabilitation of approximately 78,400 LF of 8- thru 15-inch sewers utilizing the Cured-in-Place Pipe (CIPP) process and manhole rehabilitation; and
WHEREAS, it is necessary to authorize the transfer within of funds and expenditure of funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664, in the amount of $4,065,631.00 for purposes of providing sufficient funding for the aforementioned project; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary for Council to authorize the Director of Public Utilities to enter into a construction contract with United Survey, Inc. for the Clintonville Lining Project at the earliest practical date for the preservation of the public health, peace, property, safety and welfare; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to enter into a construction contract with United Survey, Inc., 25145 Broadway Ave., Cleveland, Ohio 44146, for the Clintonville Lining Project in accordance with the terms and conditions as shown on the contract on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer $4,065,631.00 within the Department of Public Utilities, Division of Sewerage and Drainage | Div. 60-05 | Sanitary Sewer General Obligation Bond Fund | Fund No. 664 | Object Level Three 6630 | as follows:
From:
Project No. | Project Name | OCA Code | Change
650552-100000 | DOSD Engineering Building | 664552 | -$54,024.17
650600-100006 | Franklin Main Interceptor | 660006 | -$753,388.56
650706-100000 | Lower Olentangy River Ecosystem | 650706 | -$2,000,000.62
650708-100000 | First Ave. Inflow Redirect Sanitary Improvements | 664708 | -$1,030,896.00
650715-100001 | Bulen/Gault/Livingston Area Sanitary Relief Sewer | 664715 | -$227,321.65
To:
Project No. | Project Name | OCA Code | Change
650874-100000 | Clintonville Lining Project | 664874 | +$4,065,631.00
SECTION 3. That the Director of Public Utilities be and hereby is authorized to expend up to $4,065,631.00 from the Sanitary Sewer General Obligation Bond Fund for the Clintonville Lining Project | Fund 664 | Div. 60-05 | 650874-100000 | 664874 | Obj Lvl Three 6630.
SECTION 4. That the 2013 Capital Improvements Budget Ordinance is hereby amended as follows, to provide sufficient budget for the award of the agreement stated herein:
Fund | Project No. | Project Name | Current Authority | Revised Authority | (Change)
664 | 650552-100000 | DOSD Engineering Building | $129,200 | $75,175 | (-$54,025)
664 | 650600-100006 | Franklin Main Interceptor | $753,389 | $0 | (-$753,389)
664 | 650706-100000 | Lower Olentangy River Ecosystem | $2,000,001 | $0 | (-$2,000,001)
664 | 650708-100000 | 1st Ave. Inflow Redirect Sanitary Improvements |$1,030,896 | $0 | (-$1,030,896)
664 | 650715-100001 | Bulen/Gault/Livingston Area Sanitary Relief Sewer | $227,322 | $0 | (-$227,322)
664 | 650874-100000 | Clintonville Lining Project | $0 | $4,065,631 | (+$4,065,631)
SECTION 5. That the said firm, United Survey, Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.