Explanation
1. BACKGROUND: This legislation authorizes the Director of Finance and Management (DoFM) to enter into a contract on behalf of the Office of Construction Management, with DesignLevel LLC, for the Professional Architectural / Engineering Services - Task Order Basis Contract.
The intent of the contract is to provide the Office of Construction Management with continuing, contractual access to resources that are necessary to perform professional architectural / engineering services as well as provide technical expertise for DoFM to implement projects for various City of Columbus departments.
Funds will be established for the Department of Finance and Management ($500,000.00) and Department of Public Safety ($250,000.00). The term of the contract is one year from the date of issuance of the purchase order, with the option for up to three annual renewals.
2. CONTRACT AWARD: The Department of Finance and Management solicited Requests for Proposals via Bonfire. Of the 348 vendors solicited, 109 were Minority-owned, 2 were Veteran-owned, 77 were Woman-owned, and 173 were Small Business-owned.
The Department received seven proposals on July 24, 2023 from:
1. DesignLevel
2. Abbot Studios
3. Kramer Engineers
4. PRIME AE
5. BBCO Design (WBE)
6. Dynotec (MBE)
7. Star Consultants (MBE)
An evaluation committee reviewed and scored the proposal based on the criteria included Columbus City Code, Section 329 and recommends an award be made to DesignLevel LLC.
3. CONTRACT COMPLIANCE INFO: DAX No. 11513, expires 8/11/25, Majority-designated
4. MINORITY PARTICIPATION: There is no ODI-assigned goal for this contract as it is under the threshold amount, however, DesignLevel LLC proposed 2 minority-designated subcontractors:
Company Name City/State ODI Designation
Lawhon & Associates Columbus/OH WBE
Kabil Associates Columbus/OH MBE
Minority vendor certifications were in good standing at this time.
5. FUTURE RENEWALS: The term of the contract allows for up to three annual renewals.
6. FISCAL IMPACT: A transfer within the Construction Management Capital Improvement Fund - Fund No. 7733 will be necessary as well as an amendment to the 2023 Capital Improvements Budget. There is sufficient funding and budgetary authority within the Safety General Obligations Bonds Fund - Fund No. 7701.
Title
To authorize the Director of Finance and Management to enter into a contract with DesignLevel LLC for the Professional Architectural / Engineering Services - Task Order Basis Contract on behalf of the Office of Construction Management; to authorize a transfer and expenditure up to $500,000.00 from the Construction Management Capital Improvement Fund; to authorize an expenditure up to $250,000.00 from the Safety General Obligations Bonds Fund; and to authorize an amendment to the 2023 Capital Improvements Budget. ($750,000.00)
Body
WHEREAS, seven proposals for the Professional Architectural / Engineering Services - Task Order Basis Contract were received and publicly opened in the office of the Director of Finance and Management on July 24, 2023; and
WHEREAS, the Department of Finance and Management recommends the contract be awarded to DesignLevel LLC; and
WHEREAS, funds will be established for the Department of Finance and Management and for the Department of Public Safety; and
WHEREAS, the term of the contract allows for one full year with an option for up to three annual renewals; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to award and execute a contract to DesignLevel LLC for the Professional Architectural / Engineering Services - Task Order Basis Contract; and
WHEREAS, it is necessary to authorize a transfer and expenditure within the Construction Management Capital Improvement Fund - Fund No. 7733; and
WHEREAS, it is necessary to authorize an expenditure within the Safety G.O. Bonds Fund - Fund No. 7701; and
WHEREAS, it is necessary to authorize an amendment to the 2023 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Office of Construction Management, to authorize the Director of Finance and Management to enter into a contract with DesignLevel LLC for the Professional Architectural / Engineering Services - Task Order Basis Contract; for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to award and execute a contract for the Professional Architectural / Engineering Services - Task Order Basis Contract with DesignLevel LLC, 2690 W. Dublin-Granville Rd., Columbus, Ohio 43235, in an amount up to $750,000.00 in accordance with the terms and conditions of the contract on file in the Department of Finance and Management.
SECTION 2. That the 2023 Capital Improvements Budget is hereby amended per the accounting codes in the attachment to this ordinance.
SECTION 3. The term of the contract allows for one full year with an option for up to three annual renewals.
SECTION 4. That the transfer and expenditure of $500,000.00, or so much thereof as may be needed, is hereby authorized in the Construction Management Capital Improvement Fund - Fund No. 7733, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That an expenditure up to $250,000.00, or so much thereof as may be needed, is hereby authorized from the Safety G.O. Bonds Fund - Fund No. 7701, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.