Explanation
BACKGROUND: To modify and extend the existing citywide contract for the option to purchase services for the clean-up and disposal of hazardous waste and petroleum products. The Purchasing Office opened formal bids on June 14, 2001. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.12. (Proposal No. SA000044). FL000912, a contract with Pro Terra Environmental, was established in accordance with proposals received. Their contract compliance number is 311272247.
1. Amount of additional funds: The estimated annual expenditure for the contract is $100,000.00. No additional funds are necessary for this modification. Any City agency must obtain approval to expend from their budgeted funds; however, the Health Department is the largest user.
2. Reason additional needs were not foreseen: The additional time extension was allowed under the original contract.
3. Reason other procurement processes not used: The current contract provides the City the ability to obtain services for the clean-up and disposal of hazardous waste and petroleum products in an expeditious manner based on a competitive bid.
4. How cost was determined: The cost was determined from the bid submitted in response to the RFP.
FISCAL IMPACT: No funding is required. Each City agency must set aside their own funding for their estimated expenditures. The company is not debarred according to the Excluded Party Listing System of the Federal Government.This company is not listed in the Auditor of State Unresolved Findings database.
To maintain an uninterrupted supply of service to the agencies using the citywide contract, this ordinance is be submitted as an emergency.
Title
To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase services for the Clean-up and Disposal of Hazardous Waste and Petroleum Products, with Pro Terra Environmental, and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal proposals, and selected the highest ranked offeror; and
WHEREAS, this supplier has agreed to provide services at pricing acceptable to the City of Columbus, and it is in the best interest of the City to exercise this option; and
WHERAS, this ordinance is an emergency measure because the City will incur significant costs for services for the clean-up and removal of hazardous waste and petroleum products if this agreement is not extended prior to contract expiration; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to modify FL000912 for an option to purchase services for the Clean-up and Disposal of Hazardous Waste and Petroleum Products thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to modify FL000912 with Pro Terra Environmental to extend the original agreement through September 30, 2005.
SECTION 2. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.