Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with Advanced Engineering Consultants (AEC), for professional engineering services for Dennison Place Street Lighting Improvements Project. This project is for the design of street lighting in the Dennison Place area.
There is currently overhead street lighting in the area. At the request of the general public, existing Cobrahead lights will be converted to decorative Teardrop style lights on King avenue between Olentangy River road and High street, and on 5th avenue between Neil avenue and High St. Also, an additional conversion of existing overhead street lighting to underground decorative street lighting will take place on 6th avenue between Neil avenue and Dennison avenue, and on Dennison Avenue from King avenue to 5th avenue. This conversion will match existing lighting in the adjacent areas.
ENGINEERING CONTRACT AWARD: Advanced Engineering Consultants (AEC) was selected in accordance with the procedures set forth in Columbus City Code, Section 329.13 three companies,
Advanced Engineering Consultants (AEC), Woolpert, and CCI submitted RFP's.
Upon review of the proposals, the bidders were ranked using criteria specified in City Code, and more specifically: proposal quality, experience of the team's personnel, experience of the prime, and local workforce. Based upon these criteria, Advanced Engineering Consultants (AEC) was selected as the highest-ranked bidder.
FISCAL IMPACT: This legislation includes a transfer within the Electricity G.O. Bonds Fund to provide sufficient funding for the project. An amendment to the 2012 Capital Improvements Budget is needed to provide sufficient budget authority.
CONTRACT COMPLIANCE INFORMATION: Contract Compliance Number, 31-1612308, expires: 06/21/2014, FBE.
Title
To authorize the Director of Public Utilities to enter into an agreement for professional engineering services with Advanced Engineering Consultants (AEC).; for the Division of Power and Water (POWER); to authorize the transfer of $29,339.70 within the Electricity G.O. Bonds Fund to amend the 2012 Capital Improvements Budget and to authorize the expenditure of $29,339.70 within the Electricity G.O. Bonds Fund. ($29,339.70).
Body
WHEREAS, Requests for Proposal were received and opened for engineering services for the Dennison Place Street Lighting Improvements Project; and
WHEREAS, Advanced Engineering Consultants (AEC)., was selected as the highest-ranked bidder based upon : proposal quality, experience of the team's personnel, experience of the prime, and local workforce; and
WHEREAS, it is necessary to transfer money within the Urban Infrastructure Recovery Fund for the Dennison Place Street Lighting Improvements Project; and
WHEREAS, it is necessary to authorize an amendment to the 2012 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into an agreement for professional engineering services for the design of street lighting; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water (POWER), Department of Public Utilities, to authorize the Director of Public Utilities to enter into an agreement for professional engineering services, for the Dennison Place Street Lighting Improvements Project, for the preservation of the public health, peace, property, and safety; now therefore.
SECTION 1. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 2. That the City Auditor is hereby authorized to transfer $29,339.70 within the Electricity G.O. Bonds Fund, Fund 553, Division of Power and Water (POWER), Division 60-07, Object Level One 06, Object Level Three 6625, as follows:
TRANSFER FROM:
Project/OCA Project Name (Amount)
440007-100000/440007 UIRF (-$29,339.70)
TRANSFER TO:
Project/OCA Project Name (Amount)
440007-100004/530704 Dennison Place Street Lighting Improvements Project (+$29,339.70)
SECTION 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the Director of Public Utilities be and hereby is authorized to execute an agreement with Advanced Engineering Consultants (AEC), 1310 Dublin Road, Columbus, OH 43215, for the Division of Power and Water (POWER), for professional engineering services in accordance with the terms and conditions on file in the office of the Division of Power and Water (POWER).
SECTION 6. That the said engineering firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water (POWER).
SECTION 7. That for the purpose of paying the cost of the professional engineering services contract, the following expenditure, or as much thereof as may be needed, be and the same is hereby authorized as follows: Division 60-07, Fund 440, Project 440007-100004, Object Level One 06, Object Level Three 6625, OCA Code 530704, Amount $29,339.70.
SECTION 8.. That the 2012 Capital Improvements Budget is hereby amended as follows:
PUBLIC UTILITIES/POWER 60-07
Fund No. | Project Number | Project | Current CIB | Revised CIB | CHANGE
440 | 440007-100000 | Urban Infrastructure Recovery Program | $1,501,495| $1,472,155| -$29,340
440 | 440007-100004 | Dennison Pace Street Lighting Phase 2/3| $0 | $29,340| +$29,340
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest date allowed by law.