Explanation
Background: This legislation authorizes the Finance and Management Director to issue purchase orders for automotive parts, supplies, and services for the Fleet Management Division. These purchase orders are used to repair and service all of the city's vehicles.
City Universal Term Contracts (UTC's) are in place for some of these parts, supplies, and accessories. Parts not on a City UTC can otherwise be purchased from State Term contracts. Accordingly, this legislation also authorizes the Finance and Management Director to issue purchase orders for the purchase of tires for the Fleet Management Division per the terms and conditions of State Term contracts with Wingfoot Commercial Tire, Bob Sumerel Tire Co Inc and WD Tire Warehouse. Ordinance #582-87 authorizes city agencies to participate in Ohio Department of Administrative Services (DAS) Cooperative contracts.
Fiscal Impact: The Fleet Management Division 2011 operating budget contains over $6.3 million for the purchase of automotive parts, supplies and services. This legislation authorizes the expenditure of $3,700,000.00 with various vendors to purchase automotive parts, supplies and services.
Emergency Action is requested to ensure an uninterrupted supply of vehicle parts supplies, tires and services thereby keeping City owned vehicles in operation, including Police, Fire and Refuse Collection vehicles. It was not possible to present legislation earlier due to the timing for the adoption of the 2011 budget.
Title
To authorize the Finance and Management Director to issue various purchase orders for automotive parts, supplies, tires, and accessories for the Fleet Management Division per the terms and conditions of various Universal Term Contracts and State of Ohio Cooperative Contracts; and to declare an emergency. ($3,700,000.00)
Body
WHEREAS, City Universal Term Contracts (UTC) have been established through the formal competitive bid process of the Purchasing Office; and
WHEREAS, the Finance and Management Department, Fleet Management Division has a need to purchase automotive parts, supplies, and services for motorized equipment; and
WHEREAS, Ordinance #582-87 authorizes city agencies to participate in Ohio DAS Cooperative contracts and State Contract STS 260 is available for the purchase of automotive and truck tires; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to issue various purchase orders for automotive parts, supplies, and accessories for the repair of approximately 4,950 City vehicles, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director is hereby authorized to issue purchase orders for the Fleet Management Division, per the terms and conditions of Universal Term Contracts for automotive services and parts, as follows:
Bell Equipment- CC# 381941706 expires 10/28/2012
Dick Masheter Ford- CC# 310729896 expires 1/06/2012
Byers Chevrolet-CC# 314139860 expires 03/29/2012
Bob McDorman Chevrolet- CC# 310714139 expires 01/06/2013
Center City International- CC# 311048371 expires 6/15/2012
ESEC Corporation-CC# 341285858 expires 7/13/2012
Genuine Parts/NAPA- CC# 580254510 expires 1/15/2012
Skinner Diesel Services Inc- CC# 311132462 expires 10/13/2011
Keens Body Shop- CC# 310854439 expires 12/04/2011
McNeilus Truck & Manufacturing -CC# 411314526 expires 9/14/2011
Blackburn's Fabrication Inc- CC# 311446789 expires 11/10/2012
Frame & Spring - CC# 311370086 expires 1/14/2012
Sutphen - CC# 310671786 expires 2/22/2012
Fas Lube- CC# 314412774 expires 07/29/2012
Four O Corporation - CC# 310715158 expires 01/14/2013
Utility Truck Equipment- CC# 310989420 expires 10/14/2011
Section 2. That the sum of $3,200,000.00, or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized to be expended as follows:
Division: 45-05
OCA Code: 451347
Obj level 1: 02
Object level 03: 2284
Amount: $2,025,000.00
Division: 45-05
OCA 451347
Obj level 1:02
Object level 03: 2281
Amount: $175,000.00
Division: 45-05
OCA Code: 451347
Obj level 1: 03
Object level 03: 3373
Amount: $1,000,000.00
Section 3. That the Finance and Management Director is hereby authorized to issue purchase orders for the Fleet Management Division per the terms and conditions of State Term Schedule Contracts, as follows:
State Bid STS 260
Wingfoot Commercial Tire
CC# 311735402 expires 10/21/2011
Tires
Object level 3: 2282
State Bid STS 260
WD Tire Warehouse
CC# 311138036 expires 7/21/2012
Tires
Object Level 3: 2282
State Bid STS 260
Bob Sumerel Tire Co Inc
CC# 310807676 expires 12/03/2012
Tires
Object Level 3: 2282
Section 4. That the sum of $500,000.00 or so much thereof as may be necessary, in regard to the action authorized in Section 3, is hereby authorized to be expended as follows:
Division: 45-05
Fund: 513
OCA Code: 451222
Object level 1: 02
Object level 3: 2282
Amount $500,000.00
Section 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.